First and foremost, in order to understand about how to write a letter on the invoice for the services rendered, you must first have a small idea about what an invoice is all about or the purpose of an invoice. So, here you go! Invoices are usually raised by employees who are working for a particular organization or company. To get their salary, they will have to raise an invoice mentioning the work that they have done, and further details like their the date of joining, their invoice number, etc. And once when you’ve sent the invoice, then you will have to wait to get paid. And if you don’t get paid, then the only way that you will get the payment is by going behind them, i.e., literally chase them which means that you will have to write a letter asking the reason for the delay in your payment.
And if you are not sure of how to write or carry on with a letter like this, then it is better to seek the information or guidance about it from someone else who knows it better than you, rather than making it a flop. Since it is a business letter, it must have a proper beginning, middle and an end which makes it a proper letter.
Tips to write an invoice for services rendered
- To avoid confusions, each of your invoices should have a unique separate invoice number.
- The tone of the letter must be formal.
- All the details must be mentioned at the beginning paragraph itself, to avoid further confusions and misunderstandings later.
- The letter must be written in simple and understandable language so that there will be no confusions and misunderstanding that would happen.
- Recheck the letter for spelling mistakes and grammatical errors before forwarding it and make necessary corrections, if needed.
Use our free Invoices for services rendered Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date:__________(Date on which the letter is written)
Subject: ________________(The subject of the letter must be mentioned)
This letter is to inform you that my records states that you still have an outstanding balance on your account and the amount that is yet to be paid by you is of__________(mention the amount) with a past due date of_________(mention the due date). I have aatached a copy of the invoice with this letter to avoid your doubt regarding the same.
At the same time, if you have already submitted this payment, then please accept my sincere apologies for the inconvenience that has caused. If not, please do send the full amount based on our written agreement, or else I _________(mention the consequences that are going to be faced by the recipient). And if you have any queries or clarifications, please do not hesitate to contact us in____________(provide your contact number) or firstname.lastname@example.org (mention the email ID).
I still value you as a good customer and hope to continue doing business with you in the future with the same value. Hope you would take this into consideration and do the needful.
(Name and Signature of the sender)
Date: 30th March 2017.
Opposite Devi Temple,
Subject: Invoices for services Rendered letter
Dear Mr. John,
For busy people like you, it is quite natural that there may be situations where you would forget to pay your bills and accounts. However, my records state that you still have a balance that is yet to be paid on your account of Rs. 100000 with a past due date of April 10, 2017. I have attached a copy of the invoice with this letter for your doubts and clarifications. Please do check it.
At the same time, if you have already submitted this payment, please accept my sincere apologies on the same. If not, please send the full amount based on our written agreement otherwise I will begin charging a 6% interest charge for the amount still outstanding after 60 days.
Also, I would like to mention that I value you as a client and hope to continue doing business with you in the future with the same value. Hope you would take this into consideration and do the needful.
The following is the Email Format that must be followed while writing an invoice for services rendered letter
SUBJECT: Invoice for Services Rendered Letter
Dear Mr./ Ms/ Mrs.__________(Name of the recipient)
For a very busy man like you, bills might get misplaced and must forget to pay it, which are quite natural. However, my records show that you still have a balance which is yet to be paid on your account in the amount of__________(mention the amount) with the past due date of_________(mention the due date). I have attached a copy of the invoice with this letter for your doubts and clarifications if any at all. Please do take a look into it.
At the same time, if you have already submitted this payment, please do accept my sincere apologies for the inconvenience caused by the same. If not, please send the full amount based on our written agreement, or I will begin _________(mention the consequences).
Also, I would like to mention that I value you as a customer and hope to continue doing business with you in the future with the same value. Hope you will take this into consideration and do the needful.
_________(Name of the sender)