A letter to cancel an appointment is written when someone wants to cancel the appointment taken. This is a formal letter written by a business to another business or by an individual to a professional/professional company for whatever reason.
If you wish to cancel the appointment taken well in advance, it is wise that you write a letter and send it out at the earliest so that the opposite person can arrange another meeting. While writing the letter, make sure to mention the reason for cancellation. Also, do not beat around the bush but keep the clear and to the point.
Letter to Cancel an Appointment Writing Tips:
- This letter is written to cancel a particular appointment hence it should be written in a polite way.
- Mention that you are very sorry about the cancelation but you cannot help the situations.
- Also mention that you will try very hard so that the no one will suffer the loss.
Letter to Cancel an Appointment Template
From
_____________
_______________
Date
To
____________
_________
Subject – letter to cancel an appointment
Dear _____ (name)
I am _____ (name) writing this letter to you to inform you that I will not be able to attend the meeting that is arranged on _______ (date). I am on a bed rest as I have gone through a hernia operation last week. I ensure that the meeting will be going on in proper way in my absence. I will train the concerned person in very good manner and you can contact me any time in case of any issues arise. I really feel very bad as I have missed a very good opportunity.
Yours Sincerely,
Name
Signature
Download Template (Doc and PDF)
Letter to Cancel an Appointment Sample, Email and Example/Format
Sample
From
Johnson Gloria.
6, Cross Roads,
Pune 410002
Date 8.12.2014
To
AJ John
John Solicitors firm,
near Museum cross road,
Mumbai 400001
Subject – To cancel an scheduled appointment.
Respected John
I, Jonson Gloria, am writing this letter to you for cancellation my scheduled appointment for discussion of our court case number 08989 in Esplanade court room no 8. I am not feeling well and I have taken an urgent appointment of our doctor immediately and we are going to the doctor now and this is the reason for cancellation of this appointment.
In view of this I request you to reschedule our appointment in the next week at any convenient time and inform me accordingly.
Yours Sincerely,
Jonson Gloria
Signature
Email Format
To: name@email.com
Subject: Letter to cancel an appointment
Dear Name,
I, Jonson Gloria, am writing this letter to you for cancellation my scheduled appointment for discussion of our court case number 08989 in Esplanade court room no 8. I am not feeling well and I have taken an urgent appointment of our doctor immediately and we are going to the doctor now and this is the reason for cancellation of this appointment.
In view of this I request you to reschedule our appointment in the next week at any convenient time and inform me accordingly.
Yours Sincerely,
Jonson Gloria
Signature
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