Writing a letter to your friend, to your manager or to your love is a common thing done by every individual in the world. Communication is a way of passing information from one place to another for form person to another. Varying from type to type letters can be used to store information for future reference, to ask for authorization, to inform someone, to complain or also a receipt of an order.
Whether you want to write a formal letter to principal, school, business or some one else, do not forget to refer our tips and sample letters that will guide you on how to write a formal letter perfectly.
Formal Letter Template Writing Tips:
Depending on the type of letter you are to write, you should choose from the formal and informal type of letters. Here we are going to look at a formal letter. This letter is generally found in an business environment, it is used to convey a message to either a colleague or through a chain of command. Writing a letter is not that hard, if you want to be a professional in writing a formal letter, you need to follow these tips.
Tone – use a serious and formal tone. If you are writing to someone who is working with you, and you are to write to them, for example a memo, it should have a serious tone, so that the message can be interpreted as important.
Right information – when writing depending on the type of formal letter you are writing you should include the right information so as to have the letter is comprehended.
Straight forward – make sure not to tell unnecessary stories but instead just go to the point and insure that the person receiving the letter gets the intended. While you are writing also make sure to keep in mind to keep it brief and as short as possible.
Full identification– It is important, especially if you are the one traveling, give full information about yourself and also current address and contact information in the case that you will be needed for inquiries or if something comes up
Now that you are fully equipped with the right tips, do not forget, in order to make your letter more formal, type it.
Formal Letter Template Template
(Date)
______ (your name)
______ (your address)
______ (recipient name)
______ (recipient address)
Subject: _________________ (depending on the type of letter ensure to state)
Dear Mr. / Mrs.
This letter ___________ ( make sure to give reason of writing letter). ___________________ . (Make sure to state the dates if any) I have enclosed the _________ (if there any detailed attached documents make sure to include this information in the letter).
Depending on the letter type you are writing make sure to give on the further details, if it’s a claim letter, make sure to give information on claim properly, so basically ensure you have well detailed and addressed your issue or message.
I look forward to hearing from you by the end of this_________ (state deadline if any)
Sincerely,
_________
Download Template (Doc and PDF)
Formal Letter Template Sample, Email and Example/Format
Sample
13/2/2013
Winy Angaya
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
Winy Angaya
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi
Dear Ms. Brenda
Am writing to inform you that the first letter you send me was not fully detailed. To be able to have us give you the authorization needed please make sure to re-write the same letter and send it once again so as to get full authorization.
Sincerely,
____________
Winy Angaya
Email Format
Formal letter is the one which every one used to write in case of any official transfer of information. Every organization or industry have some specific things to be mentioned in a formal letter like their name, id number, class, etc. But, neglecting that, all industries around the world follow a uniform template for writing formal letters. Beneath you can see a formal letter template, which you can use for writing any formal letters.
Dear Mr. or Mrs. Recipient Name,
I am resigning from the position of [designation in office] because of some personal issues and I want you to accept this formal resignation letter. Since, I have personal problems, I am unable to disclose it. So, I kindly want to relieve me from my duty as soon as possible.
With Best Regards,
________________
Signature and Name
Address.
Formal Letter Template Generator
Try our letter generator to write professional, concise and quality letters within seconds.
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