An Interview Letter is sent to the concerned person inviting him/her to appear for the interview. Important details like the date, time and place of interview will be usually mentioned in the interview letter. As the interview letter will be the initial communication to the person from the company, it should be carefully written.
If you are looking forward to invite few candidates for interview, then use the following samples & tips to write an interview invitation letter.
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Interview Letter Writing Tips:
- As the interview letter is a formal letter, it should be written on the company letterhead.
- It is better to type the letter instead of being hand written.
- The interview letter should be short, brief but should contain all relevant information.
- In the interview letter it should be clearly stated whether the candidate should bring any documents to the interview.
- This letter should be sent in advance so that the person can make necessary arrangements to attend the interview.
Interview Letter Template
_____________ ( your address)
_____________ ( address of the person the letter is addressed to)
Date: _________________ ( Date of which letter is written)
Subject: Interview letter
Dear…….. (Name of the candidate)
This letter is in reference to your application for the post of supervisor in our company.
We are pleased to inform you that you have cleared the first round and have been selected to attend the interview round with the panel members. The interview will be conducted on…………(date) at………(time). The venue is……… (Name of the venue).
Please confirm your availability by calling us or sending a mail to the concerned authority. Otherwise this interview will be null and void.
Wish you all the best!
__________ (office’s name)
__________ (your name)
__________ (your designation)
Interview Letter Sample, Email and Example/Format
Check out the sample letter below
Subject: Interview for the post of Supervisor
Dear Mr. Spencer,
This letter is in response to your application dated 1st July, 2013 applied for the post of Supervisor and also the ensuing Group discussion which was held on 15th July.
We are happy to inform you that you have cleared the first round in the elimination process and also selected for appearing the interview round with the panel members.
You are being informed to attend the formal interview which will be conducted on 25th July at our main office building at 10am.
Please ensure that you will attend the interview on time. In case if the date is not convenient for you, please contact the HR manager for seeking an alternative date. You can call at our office and also confirm your availability for the interview. If we do not receive any mail or message from your end in the next 3 days, this interview will be canceled.
You need not bring any documents for the interview. You can produce the documents after the declaration of the result.
Best of Luck!
Applying for a job and then getting one is one major task. There are many steps before one gets to the top of the job ladder and each step seems insurmountable till it is crossed. These days the trend of employee selection is different from what it used to be. Now there is first a round of group discussion that results in elimination. And then there are at least two rounds of interviews and then the final selection.
to: email of receiver
from: email of sender
Subject: Interview letter
Dear Ms/Mr _____________
This is in response to your application dated __________ applying for the post of ____________ (designation) and the subsequent Group Discussion that was held on ___________ (date).
We are pleased to inform you that you have cleared the first round of elimination and have been selected to appear for an interview with our Panel Members.
You are requested to come for a formal interview on _________ (date) at ________ (venue) at __________ (time).
You are requested to please be on time for the interview. If for any reason the date is inconvenient for you, kindly contact the undersigned for an alternative date. You also need to call at any of the numbers given below and confirm your availability for the interview failing which the interview call will be null and void.
There is no need for you to bring any documents for the interview. They will be required after the results of the interview are declared.
We wish you all the luck!
(Name of signing authority)
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