It is a common practice among businesses, employers and numerous other enterprises to provide a 30-day notice whenever they are looking forward to terminating an agreement which they had initiated for their convenience. The notice is generally provided by the individual who intends to initiate the termination to the other party in the initial agreement.
It is provided well ahead of time to ensure that the receiver of the notice has significant time to arrange for alternatives which they may be or could look for. The kind of letter provided by the initiators of the notice will depend upon individual circumstances and could vary according to business or individual requirements. It may also include demands to return or make payments usually in the case of tenancy contracts.
While the script of the 30-day notice letter can change according to individual needs the basic concept remains the same. The sole intention of the letter is to intimate the other party that the agreement he or she has with the initiator is being terminated within the next 30 days.
Table of Contents
What Are The Key Features Of A 30 Day Notice
A 30-day notice must include the following information without which it will not be considered legal and binding.
- The date on which the notice was handed over to the receiver.
- The name and address of the individual providing the notice.
- The name and address of the party receiving the notice.
- The subject of the letter including reasons if any.
- Appropriate opening and closing salutations.
- Any other information as required by either party.
Given below are some samples to indicate how a 30-day notice can be issued by various parties along with the kind of information which can be included in such letters.
Sample Letter From Tenant To Landlord
Sample Letter To Landlord To Terminate Lease In 30 Days
Vacating a residence can be a difficult time both for the tenant as well as the landlord. The tenant may decide he or she no longer wants to occupy the property they have been renting for various reasons. However, they do not have the freedom simply to pack up and leave the place without intimating the landlord at least 30 days in advance. The notice should be provided for the reasons mentioned in the introduction of this chapter. The tenant would be obliged to warn the landlord of their intention to withdraw from the tenancy at the end of the notice period. It may also become a necessity to resolve any financial matters which may be pending. Provided below are three sample letters which can be used in these circumstances.
[Name of tenant and address.]
[Name of landlord and the official address as listed in the original agreement.]
Subject: Notice of intent to vacate the premises.
This letter is to inform you of my intention to vacate my apartment/flat/Villa on [date] which corresponds with the date my current agreement ends with you. I have decided to vacate the premises because of a change in my requirements professionally which make it difficult for me to continue occupying my present place of residence.
I would like to thank you for the help and cooperation you have offered over the last three years and would certainly recommend this place along with your name to any of my colleagues who may contact you for leasing the property.
Please remember I had provided a security deposit of [amount] on [date]. I will be looking forward to receiving the security deposit refunded in its entirety as the premises is in good condition.
[signature of tenant]
[name of tenant].
Sample Letter From Landlord To Tenant
[Name of Landlord And Address]
[Name of tenant along with the address of the premises].
Subject: 30-day notice to vacate the premises rented.
It is with great regret that I need to issue this letter for you to vacate the premises you have been occupying for the last three years on [date.] You have been an exemplary client and I feel extremely sorry to issue this letter to you as you have expressed your inability to accept my request for an increase in the rent you have been paying. The higher costs of living and maintenance of the property have made it impossible for me to continue providing the property at a price which was agreed three years ago.
I am aware that you have provided a security deposit of [amount] on [date]. The entire money will be returned back to your account after a full inspection of the property has been conducted in your presence at the end of the notice period. Charges for any damages which may be noticed will be intimated to you immediately along with a claim. I reserve the option to hold back any sum of money which may be needed for the repairs from the security deposit which I am due to return to you.
[signature of landlord],
[name of landlord].
Sample Letter of Termination To An Employee
[Name of employer, official address, and branch at which employee is placed.]
[Name of employee, branch address, and designation.]
Subject: 30-day notice of termination from employment.
We have been observing that you have shown no improvements to the drawbacks which had been pointed to you during the annual assessment and have continued to operate in the manner undesirable to this organization. Under the circumstances, we are left with no options but to terminate your services by providing you with a 30-day notice starting [date].
We certainly wish we could have continued to have your services had you shown any improvements to the drawbacks which had been highlighted. Nevertheless, we would like to offer you our best wishes for your future endeavors. Your end of service benefits will be transferred to your account within the stipulated period as mentioned in your employee agreement.
[signature of employer],
[name of employer].