When you have confirmation of something, you are satisfied that something will happen and there will be no doubts. In order to write a confirmation letter you require not a lot but it mainly depends what you are confirming about. With various confirmation letters out there, today we are going to deal with a confirm letter of a guest attendance. Yes you probably guessed right, this is a letter written to those invited most likely to an event to give acknowledgement or confirmation that the invited special guest will be attending.
It being a simple letter it does not require much and is usually written as a memo. Confirm letter are mainly used to give people of the prior notice of the guest who was invited will be now attending there event, be it an annual board meeting or that fundraiser.
Confirm Letter A Guest Attendance Writing Tips:
This letter is usually written by the head of a committee or a director to the members of a group. It doesn’t contain much, but like most letters there are those required points to consider when drafting this letter.
Tone- Need to write the letter in a formal and official tone since you are probably writing to a committee or in a business oriented environment.
Short and clear – The letter needs to be short and straight forward to the point, making it long will just be unnecessary. Keep it brief but ensure to convey the message intended.
Detailed Information – Hive the essential details about the event, the duration and the venue plus also the identity of the guest who will be attending the event. By doing this you will be getting people attending the event aware of whom it is.
Now you are ready to type this letter.
Confirm Letter A Guest Attendance Template
______ (your name)
Dear _________ (to whom you are writing to)
Am writing to inform you that the special guest invited during our last meeting, ______________ has agreed to attend our annual end of year celebrations. He will be the guest of honor of the event and will be making a speech on the importance of being successful in life.
________________________ (Make sure to give the important and main issues concerning the attendance)
Thank you for the assistance that you have provided to us, we will be delighted if you could continue with your helping hand especially in this matter.
Confirm Letter A Guest Attendance Sample, Email and Example/Format
Miss Winnie Angaya
P.O. Box 62000-00200, Nairobi
13th March 1998
Subject: Confirmation of guest attendance
Dear Brenda Angaya,
Am writing to inform you that the special guest invited during our last meeting, Mr. Johnson Mwendwa has agreed to attend our annual end of year celebrations. He will be the guest of honor of the event and will be making a speech on the importance of being successful in life.
He will be catered for by the committee members as directed on that day. Make all the arrangements for his arrival and transportation. You will be in charge of making sure he is comfortable during his attendance.
During the event, he will be awarded a certificate of good conduct, so you will be required to inform him of the news and make sure he understands.
Thank you for the assistance tha you have provided to us, we will be delighted if you could continue with your helping hand especially in this matter.
This is to announce that honorable Mr.________________(Name) has agreed to be part of our annual celebrations. He/ She will be the chief guest of the evening and preside over it.
We consider it as huge honor he has agreed to be part of our celebrations and the management is pleased and happy with his agreement to be presence.
The management committee members are directed to make all the arrangements for his arrivals and arrange for this comfort. The committee is also requested to make arrangement for a special badge of honor to be presented to him by our chairman.
The management hopes that committee will serve him in best possible manners and make the evening memorable and success with its arrangements.
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