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Confirmation Letter – Sample Confirmation Letter

If you are notifies about something it will be polite for you to confirm on the received message. A letter can be written back to the sender, this letter can be identified as a confirmation letter. It is used for the purpose to acknowledge or confirm that you have well understood the message sent to you at first. With many types of confirmation letters out there to choose from, they basically have the same format. You need to confirm about something. In the entrepreneurial world, confirmation letters are very common and are used between customers, employees and also companies to other companies. So when you have decided to write that confirmation letter, be it to acknowledge the confirmation of invites, appointments, authorization or even resignation, you would be able to write according to your field.

Use our free to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

_______ (Date)

_______ (Address)

Dear Mr. / Mrs._________,

We are pleased to write to you and inform you that you passed our test program and we also reviewed your skills. We are writing to confirm as from ________ (dates), you will be a part of our ____________. (Specify what confirmation is about)

You will be required to attend the orientation day which will be ___________ (date). Make sure not to miss it. You will also be required to adhere to the regulations and terms of ________ (name of company).

We look forward to your presence at this company; your previous work puts you in the favor of most of our company leaders. If you have any question or queries or require certain information please contact us in advance. See attached document for more details.

________ (Company name)
________ (Employees name)
(Position/Title)

Regards ________.

 

Confirmation Letter Download Template (Doc and PDF)

Word Filepdf

Confirmation Letter Sample, Email and Example/Format

Sample

12th August 2014

Spinners and Spinners
Physical address: Nairobi, Kenya
P.O. Box 62000-00200, Nairobi

Dear Mr. John,

We are pleased to write to you and inform you that you passed our test program and we also reviewed your skills. We are writing to confirm as from 10th April 2003, you will be a part of our employment team.

You will be required to attend the orientation day which will be on 8th April 2009. Make sure not to miss it. You will also be required to adhere to the regulations and terms of our company.

We look forward to your presence at this company; your previous work puts you in the favor of most of our company leaders. If you have any question or queries or require certain information please contact us in advance. See attached document for more details.

Spinners and Spinners

Winy Angaya

 

Marketing officer
Regards,
Brenda Angaya.

 

Email Format

 

Every organization has several stages towards hiring. They may choose to take an employee on “Contract”, move her/him to “Probation” and then finally take her/him to “Confirmation”. However Human Resource departments of all organizations differ. Confirmation is the final stage of an employee’s move on the status in the organization s/he works for. “Promotions” however are an ongoing process depending upon the capabilities and initiatives of a particular employee.

___________ (Name of the person who is being confirmed)

___________ (Date)

Subject: Your confirmation

Dear ___________ (Name of the person)

After careful evaluation of your performance this is to inform you that with effect from _________ (date of confirmation) you have been moved to Confirmation with our organization. You will now be __________ (detail of the designation if it has changed with the confirmation) and will report into __________ (name of the person who the confirmed employee will report to).

The terms and conditions of your employment will remain the same except for the notice period. There will be a 3-month notice period from either side with effect from the date that this confirmation.

Your CTC package will be Rs.____________. You may please contact the HR department for the necessary break-up.

We thank you for your initiatives and hope that you will perform with equal enthusiasm as time goes by. We wish you all the best in all your endeavors.

Best regards,

 

__________ (Name of signing authority)

 

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