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Letter Confirm Travel Arrangements

If you have arranged a trip, you have travel arrangements to somewhere else, it is good to confirm or remind the party involved concerning your traveling. With the letter confirming travel arrangements is perfect for to pass out this message. Its sole use is to confirm that you are still travelling. It can be written in any situation, be it business oriented or personal related. It not only confirms that you are travel but also can confirm reservations to a hotel, or confirm that your will be attending a meeting and arrangements. The advantage of this letter is that you are able to remind the concerned about your travel so it ensures that things run smoothly without any hiccups.

It is always polite to give that heads up when you are travelling so that everything runs without any unexpected encounters. With this guide lines you will be able to professionally explain yourself as your will be writing. So each time you are writing a confirmation letter for travel arrangements keep this in mind.

Full identification– It is important, especially if you are the one traveling, give full information about yourself and also current address and contact information in the case that you will be needed for inquiries or if something comes up.

Tone – Keep in mind that this can be a formal or personal letter so the tone can vary from a serious tone to a more friendly tone.

Be detailed – Since this is a travel confirmation you need to include all the various information concerning your travel. The arrangements made which might include the dates, destination and also other important details.

Be straight forward. Without much wasting time once starting to write, you should get right into the issue you want to complain about or give our opinion about so as to ensure a short letter that passes an easily comprehended message.

Letter Confirm Travel Arrangements Template

Use our free Letter Confirm Travel Arrangements to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

______ (Receivers name)

_______ (receivers address)

(Date)

_______ (your name)

_______ (your address)

Subject: ________ (not a must)

Dear ______, (recipient’s name)

This is to confirm my travel plans to _______ (destination travelling to) from ________ to _______.

I will be travelling by _____ (means of transport), through _______ (name of airport or means of travelling). ___________ (information about departure) and will leave _______ (time). Am set to arrive at ______, and I will be accommodated at _______ (where you will be staying).

I look forward to working with you and thank you for all the assistance provided.

Sincerely,

 

________

 

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Letter Confirm Travel Arrangements Sample, Email and Example/Format

Sample

Winnie Angaya

Physical address: Nairobi, Kenya

P.O. Box 62000-00200, Nairobi

26 October 2007

Brenda

Physical address: Nairobi, Kenya

P.O. Box 62000-00200, Nairobi

Dear Winy,

This is to confirm my travel arrangements to Tanzania and to thank you for offering this travel package.

I will be travelling by air, through Jomo Kenyatta Airport.  My flight number is 234kq and I am set to leave from 16th May to 25th May 2013. My flight leaves at 8.00 am. The flight will take three hours, so I will be arriving at your hotel around noon time.

I look forward to meet with you and be staying at your hotel.

Sincerely,

 

Brenda

 

Email Format

Dear Sir,

As per our conversation yesterday I have booked flight tickets for six and the departure time is ________ and arrival at _________ will be _________. My manager will be available with the cab at the airport and the rooms have been booked for of or 6 people in ________________ hotel. It is one of the finest hotels of the city and they have a shuttle service to pick you up from the airport just in case you miss the company cab. The rooms are booked from ________ to ________.

Hotel provides free complimentary breakfast and also serves all types of cuisine at reasonable rates. As per your requirement I have booked double rooms and one with the Mountain View. There is a banquet hall and swimming pool and also basket ball and indoor games court.

The hotel even provides AC buses and cabs for sightseeing. The hotel is one of the centre points of all the nearing places. There are good malls and shopping centers around the hotel. This is also near to a_________ beach so that you can just walk in the evening to the beach and enjoy your time.

I will meet you directly in the hotel and I have informed other members also about the meeting and the venue.

If there is any problem please contact me at ___________.

Sincerely

Your Name

 

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