It may so happen that one may be behind schedule in the completion of some important work or have a presentation to be made as a group. Whatever the reason, such situations necessitates staying after office hours to finish work on time. This is called working over time.
There are two types of overtime, the ones which the employers themselves request and pay an additional salary for, and the overtime which the employee’s request for, to work which is usually unpaid for by the company in monetary terms.
When an employee or a group of employees working overtime in the office premises, they need to get prior approval from the concerned authorities i.e. request letter for overtime allowance is needed. This is done so that the management is kept abreast with the work being done, for the security of the employee etc.
Table of Contents
Approval Of Overtime Letter Writing Tips
- The tone of the letter should be polite and formal.
- One should mention the reasons for staying overtime.
- The number of employees who will be working needs to be mentioned.
- While going through the letter, check the amendments, if necessary.
Approval Of Overtime Letter Template
Use our free How to write an Approval for Overtime Letter to help you get started
From,
_______________
_______________
Date (Date on which letter is written)
To,
_________________
_________________
Sub: __________________________________________________________
Dear ______________,
I am writing this letter to request you to approve my (and _________________) working after office for _________________ (timings). This is because _________________ (reason).
I assure you that I will report to duty on time the next day and do not expect to be reimbursed by the company.
Thanking you in advance.
Sincerely,
_________________.
Sample Letter
From,
Edward Black,
Sundown Apartment,
New York.
Date: 5th September 2013.
To,
Mr Leoanard Pavici,
HR Head,
Pearson sons Ltd.
New York.
Subject: Requesting approval for work time.
Dear Sir,
I am writing this letter to request your approval for my team and me to work after the working hours from 5:30 pm to 7:30 pm. This is because of our project, which, due to the presentation the next week needs to be worked on before it can be presented.
We have been unable to make the necessary changes in our project during office hours as most of the team members were busy with other work.
Hence I request you to kindly grant my team of 4 members leave to stay after hours at the office.
Thanking you in advance.
Sincerely,
Edward Black.
Email Format
This is an email format for an Approval for Overtime Letter.
To: name@email.com
From: name@email.com
Subject: Requesting approval for work time.
Dear ______________,
I am writing this letter to request you to approve my (and _________________) working after office for _________________ (timings). This is because _________________ (reason).
I assure you that I will report to duty on time the next day and do not expect to be reimbursed by the company.
Thanking you in advance.
Sincerely,
_________________.