The objective of writing this letter is to give your consent to a request submitted by your employee. By doing so, you are agreeing to his point in a professional and positive way. In major companies, writing a request letter to seek approval of the higher management is considered to be a good professional gesture. Though an employee can only submit the request, the final decision is made by the management by first judging the request; whether it is appropriate or not, and then finally granting an approval. If the request is found to be reasonable and genuine, the company may decide to offer the scholarship. Usually, the company sends a letter to the employee (that requested for the scholarship), confirming the acceptance of their request and informing them the financial support for which the scholarship is given.
If the request is found to be reasonable and genuine, the company may decide to offer the scholarship. Usually, the company sends a letter to the employee (that requested for the scholarship), confirming the acceptance of their request and informing them of the amount for which the scholarship is given.
Table of Contents
Grant A Scholarship Letter Writing Tips
- First and foremost, it is vital that your letter should sound professional in its tone.
- You must mention in your letter that the employee should submit relevant documents to support his appeal.
- The letter should be brief and to the point.
- The copies of the approval letter should also be sent to the concerned department for the record purpose.
- Once you are through writing the letter, please re-check the same for spelling mistakes or grammatical errors.
Grant A Scholarship Letter Template
Use our free Grant A Scholarship Letter to help you get started.
To,
_______________
Date (Date on which the letter is written)
From,
________________
Sub:______________________________________
Dear Mr. _______________ (Name of the person),
I am writing this letter to officially inform you that the expense incurred by you on your business trip to ____________ (place) for amount ___________(amount) has been approved by the management. Copies of the approval letter have also been sent to the finance and accounts department. You can now follow up with them for the reimbursements.
If you need any assistance, please feel free to contact me.
Yours truly’
(________________)
Sample Letter
To,
Mr. Richard Lewis
Marketing Manager
A&T Technologies
Atlanta
Date: 2nd January 2008
From,
Robert Brown
Marketing Head
A&T Technologies
Sub: Approval of Expenses Incurred
Dear Mr. Lewis,
After going through your expense sheet, I would like to inform you that it has been approved by the finance department. We all are very impressed by the way you have handled the marketing budget and that too within the limit. I am very proud of you. I am sending the copy of this approval letter to the accounts and payroll department. You can contact them for the reimbursement for your expenses.
I would appreciate if you could send me the marketing expense for your next trip so that we can allocate the budget accordingly. If you need any help from me, please feel free to contact me.
Yours truly,
Robert Brown
Email Format
The following is the Email format that should be followed while writing a letter to grant a scholarship.
To: name@email.com
From: name@email.com
Subject: Grant a Scholarship letter
Dear Mr. _______________ (Name of the person),
I am writing this letter to officially inform you that the management has approved the expense incurred by you on your business trip to ____________ (place) for amount ___________(amount). Copies of the approval letter have also been sent to the finance and accounts department. You can now follow up with them for the reimbursements.
If you need any assistance, please feel free to contact me.
Yours truly’
(________________)
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