Approval letters are generally written in response to a request made by an employee of the organization for a project. The employer first checks in detail whether the requests in the letter are valid and reasonable. If the employer feels that the request is reasonable and should be given approval, he then writes an approval letter for the same. The approval letter is considered as an important document in a corporate organization. Through this letter, an employee gets an assurance that his request has been approved in a professional way.
Approval letters can also be written to approve some suggestions given by an employee. The approval letter must be written in a way that lets the employee know that the suggestions put forward by him have been taken seriously and have been analyzed well. Remember to congratulate your employee for all the efforts that he has made. Also, mention the next steps that have to be followed by the employee should be mentioned. The style of writing such a letter should always be in a real professional manner.
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Sample Approval Letter For Expenses Occurred Writing Tips
- Firstly, it is vital to be genuine and professional while writing an approval letter to your employee.
- You must mention your terms and conditions in the letter while approving the request.
- The tone of the letter should be polite yet must sound professional.
- The letter should be written to the point.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Sample Approval Letter For Expenses Occurred Template
Use our free Sample Approval Letter for Expenses Occurred to help you get started
From,
______________
______________
______________
Date (Date on which letter is written)
To,
______________
______________
______________
Sub:____________________________________________
Dear Mr. ___________________ (Name of the person),
I am feeling extremely pleased to inform you that the proposal on _____________________(Topic) submitted by you to the management has been approved. Your proposal was considered to be one of the best and quite impressive too. You have made the proposal very appropriate keeping in mind the financial budget of the company.
I wish you all the best, and now you can go ahead with your work. Please come to my office with all the requisite documents to be submitted to the logistics department for the record purpose.
Wish you all the best.
Yours truly,
(_______________________)
Sample Letter
To,
Mr. Henry Joseph,
Projects Manager
UBB Infrastructure Pvt. Ltd.
Sydney
Date (Date on which letter is written)
From,
Michael Simon
Managing Director
UBB Infrastructure Pvt. Ltd.
Sub: Approving your proposal
Dear Mr. Joseph,
I am happy to inform you that the Board of Directors has approved your proposal for your new project which is scheduled to begin on 13th December. Your proposal seems to be lucrative and cost effective too, giving us good margins. I lend my appreciation for such a wonderful job, and I wish that you will continue this spirit in our other projects also.
I would like to discuss further with you on this proposal, so please call my secretary, and she will give you the time for the appointment. Please do come with documents required to be submitted to the legal as well as the accounts department.
I wish you all the best on this project.
Yours truly,
Michael Simon
Email Format
The following is the Email Format that should be followed while writing an approval letter of expenses incurred.
To: name@email.com
From: name@email.com
SUBJECT: Approval letter of expenses incurred.
Dear Mr. Joseph,
I am glad to inform you that the Board of Directors has approved your proposal on our new project which is scheduled to begin on 13th December. Your proposal seems to be lucrative and cost effective too, giving us good margins. Please also accept my appreciation for such a wonderful job and I wish that you will continue this spirit in our other projects also.
I would like to discuss further with you on this proposal, so please call my secretary, and she will give you the time for the appointment. Please do come with documents required to be submitted to the legal as well as the accounts department.
I wish you all the best on this project.
Yours truly,
Michael Simon
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