The various business activities and commercial works involve a lot of faults in the printing of the documents and other paper works. These create a lot of problems to the employees on various matters. So, in order to inform the employees about these faults, letters are written by the officers or the heads of the respective departments addressing to the employees, so that the employees and recheck the mistakes and pass the documents smoothly.
Usually, this letter is sent or emailed when there is a glitch in any form of an official document or official work file. Such mistakes are considered unacceptable because they cause problems in analysing or working on that particular file. It is best suited thus, to rectify the mistake. This letter helps to send the message very quickly to everybody and correct the mistake. Follow our tips and samples give below to write the letter.
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Inform Letter To Employees Of A Misprint Writing Tips
- The letter must be written formally, in a decent way
- The letter must be addressed to the right person. In some cases, it is not possible to deliver the letter to each and every employee. So, they letter must be addressed to the head of the employees or a single person, representing the employees of the respective departments.
- The letter must contain the exact information about the misprint fault occurred.
- It should be taken into consideration that the person receiving the letter conveys the information to every employee. Any kind of discrepancies should not be made in this case.
Inform Letter To Employees Of A Misprint Template
Use our free Inform Letter to Employees of a Misprint to help you get started.
Date: _________ (date on which the letter is written)
Subject: Inform letter for printing mistake
DearMr./Mrs./Ms ________ (name of the receiver),
There has been a major mistake in the printing of some of the important documents of the ABC work. This letter is to inform you about this mistake so that you inform all other employees of your department about this. Any kind of convenience in this matter is not expected. The mistake is in the ______ (line number) line of the _____ (page number) page and is to be replaced by _________ (the correct writing). Kindly remember to check it as well as recheck the whole file, in the case of any other similar glitches, that we might have missed out on.
Every single employee must be informed about this so as to avoid any kind of faults in the work processes. I hope you’ll execute the given duty in a perfect way.
_______________Name and Signature
Date: 5th April 2018.
Senior Manager – Marketing,
Subject: Inform letter for misprint
This is to inform you that there has been a printing mistake in the Invoice sheet of the month of April-May 2017. The payment due line of the fifth page has been misprinted as payment cleared. So, kindly check it for avoiding any kind of inconvenience to the employees.
I expect from you that you’ll inform all of the employees of your department about this so that they do not face any confusion or create any glitch in the further works. Inform them not to panic and that they will receive their pay on time, without any hindrance whatsoever. Please, do look into it at the earliest.
Kandivali – Mumbai.
The following is the email format of an inform letter to employees of a misprint.
Subject: Misprint in a document
Dear Mr./Ms/Mrs.______(Name of the recipient)
This is with regards to a printing error in the__________ document. The __________________line of the _______________ page has been misprinted as ____________. So, kindly check it so that employees are spared of any inconvenience.
I expect from you that you’ll inform all of the employees of your department about this change so that they do not face any confusion or create any glitch in the further works.
_____________ (Name of the Sender)