Now a day, generally e-mails are used as a mode of communication. But still for the business and bank use letters are still preferred. Banks use the letter for filling the forms for loans be it the education loan or the car loan or the home loan. Even bank also provide the news through letters. The news of passing or bouncing of cheque is also given by letter by the banks. The all bank stuffs are communicated with letters. Customers had to give letters for all queries.
This letter is written in a polite manner but informs the reader about the bounced cheque. Make certain that the letter does not include any words that would sound a threat or serious action. You need to include the words that are kind and polite but will even serve the purpose. In case this is the 2nd reminder about the bounced cheque, and you have not yet received the payment then the tone should be firmer. The template, sample and email letter mentioned below will help you write this kind of letter.
Table of Contents
Bounced Cheque Inform Writing Tips:
- The content should be to the point, no extra stuffs should be written.
- The letter should include all the details about the bank or cheque as per the theme of the letter.
- It should be checked, so that no grammatical or spelling mistake remains.
- Decency should be maintained.
- The letter should be written in a total formal manner.
- The letter should not give the notion of disrespect or rudeness.
Bounced Cheque Inform Template
_________ (Senders details)
Date: – ________ (Date the letter is written)
_________ (Receivers details)
Subject: – Letter regarding the bounced cheque
This letter is to inform you that the payment made by your organization to us dated DD/MM/YYYY of amount ________ has been returned due to insufficient funds in the bank account.
We deposited the cheque for the 2nd time on DD/MM/YYYY, and it was returned to us again. We can not deposit the cheque for the third time now and thus we would request you to make the payment of __________ via money order or online transfer with the bank charges that we have faced amounting _______.
We are thankful for the harmonious business relationship with us, and we would genuinely appreciate if you could solve this issue at the earliest. Thank you for your cooperation. We look forward to serving you for many years to come.
(Name and Signature)
Bounced Cheque Inform Sample, Email and Example/Format
Tonia R. Garcia
3371 Trymore Road
Beaver Creek, MN 56116
Edward T. Daniel
4658 Heavner Avenue
Covington, GA 30209
Subject: – Bounced cheque information.
We are very sorry to inform you that the loan you applied for had crashed and the cheque is bounced. We want to inform you that the details that were submitted by you were insufficient. We faced many problems while processing the details and we got a notion of fake project. With all due respect we would like you to inform you that because of some technical problems we could not clear the loan you applied for and hence will not be able to give you the amount of money you requested.
We are very sorry for the problem and loss. Looking into the situation, it would be very nice of you that you collect all your details from the head office of the bank in the area. You could also collect the essentials from the applied bank. You could also present your problem to the higher officials for a solution.
Name and Signature
The following is the Email Format that should be followed while writing a Bounced Cheque Information.
SUBJECT: Bounced Cheque Information.
Dear Sir/ Madam,
This letter is to inform you that the cheque dated DD/MM/YYYY number MX1280095 from your company was returned to us due to insufficient funds. Also, the bank has charged us for depositing this cheque twice.
We have been into business for some years, and this is the first time such a thing has happened. This is why we would request you to look into the matter and clear the payment at the earliest by any other mode of payment. Along with the principal amount, as per our payment policies, you have to pay us an extra 10%. Such issues not just damage your reputation in the market but also disturb our terms with other clients.
We request you to consider this matter and make the payments at the earliest to avoid any legal procedures. Also, we would request you to make sure that such a situation does not arise in the future to keep the business relations going strong.
Grovers Bank Ltd.