Letters were written for every occasion whether it is a family occasion, or any other letters related to business. Mobiles and e-mail had taken their places. Inform letters being one of them, are very commonly used. It is mainly used for business-related communication. Inform letters are those who give the information about the product or defects or the contract etc. These letters are written to the client or partners or anyone related to the business.
The main purposes of these letters are to contact the provider for the product and related queries. These letters are very important in the business field. So it should be written with great care. The tone should be polite, and the use of formal language is encouraged. It is always a good practice to write on a letterhead of the company, to provide authenticity. Apart from that, always remember to be concise and to the point. There is no point in dwindling in irrelevant stuff. Look below for tips and samples to help you write an Inform Letter.
Inform Letter Writing Tips
- The content should be direct and to the point.
- No extra things should be written.
- Since the letter is a business one, decency should be maintained.
- It should be thoroughly checked for spelling and grammar.
Inform Letter Template
Use our free Inform Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
__________ (Name and address of the sender)
Date: -__________ (Date on which the letter is written)
__________ (Name and address of the receiver)
Subject: – Inform Letter Regarding the Policy Change in the Contract
We are glad to inform you that your company has been selected for the contract. The main purpose of the letter is to inform you that some policies had been changed. These changes have been made keeping your interests in mind. The details are as on the attachment.
We hope that these changes will tighten the bond within us. We hope that our business relationship will last longer and continue to flourish.
Name and Signature
72 Ermin Street
Date: 25th April 2017
45 Lincoln Green Lane
Sub: – Inform letter regarding the tender
We are very glad to inform you that the tender filled by you for our contract dated on 10th April has been selected. Not only your tender was affordable, but the quality of the sample was also good.
We also want to inform you that the sample you sent is under the processing for quality. We would also like to mention that the products should be of the same quality, texture, and features. You have to send these products within a month from the date this letter is written. It is also necessary for you to know that the payment will arrive at your place within a week’s time starting today. We would also like to inform you that, the number of products had been increased from four hundred to five hundred at the same time which is not expendable.
We hope that the sample and the final product are indistinguishable and share the same features. We look forward to continuing the business with you.
Here is an email format for an Inform Letter.
Sub: Regarding your recent success
Dear Mr. Coleman,
Firstly, please accept my sincere compliments for achieving the target well on time and increasing the sales of the company by 65%. It is truly commendable and deserves appreciation. The management is very proud of you. It’s all because of your hard work and dedication that we have touched this figure. Even our distributors have also complimented you on this success of yours.
The management has decided to give you a bonus of $1000 for your achievement. Do convey our compliments to your family members for being your strength. I must mention that employees like you are an asset to the organization.