An internship is an on-site work experience that can help you come closer to your career goals. It is more like supervised, emphasizing learning and professional development for a student or employee. It is very evaluative that provides a system for feedback and communication. An internship is not doing tasks in a workplace but rather learning and growing professionally that gives fresh perspectives on business or any field. There is no guarantee to get employment after the internship but it can help you train and grow.
Usually, in an organization, an employee passes through various stages of employment in a company. First the employee is offered an internship, later moved to probation and finally, the employment is confirmed. Based on the individual’s performance the term of these stages is decreased or increased. During the internship, the terms related to the employees are usually stringent as the company wants to test the loyalty of the employee. An internship letter is offered to the employee confirming the selection in the company as an intern. Usually, all the contents of the letter are already discussed and also negotiated between the company and the employee. Employers can seamlessly convert interns to full-time employees who can be productive immediately.
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Internship Letter Writing Tips
- The internship letter should clearly state the terms and conditions of the employment.
- The letter should be given on the company letterhead.
- The letter should be short and crisp but should contain all the necessary information.
- Joining date should be mentioned in the internship letter.
- The letter should also specify the time duration the employee will be in that intern position in the company.
Internship Letter Template
Use our free Internship Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
_____________ ( your address)
Date: _________________ ( Date of which letter is written)
_____________ ( address of the person the letter is addressed to)
Subject: Internship Letter
Dear….. (Name of the employee),
This letter is with reference to your job application for the post of………(mention the designation). ………..(company name ) is happy to inform you that you have been selected for the applied post and is offering an internship position which will be for a minimum period of ……………..(specify period) months. After further review of your performance, you will be given a probation period.
Please join within …………..(specify period) from the date of this letter otherwise it will be treated as null and void. We hope to have a fruitful association with you.
__________ (office’s name)
__________ (your name)
__________ (your designation)
Senior HR Manager
28th February 2011
Subject: Internship letter for the post of administrator
Dear Mr. Higgins,
This letter is concerning the application you have applied for the post of administrator and also the ensuing round of interviews that we had conducted on 2nd August and 4th August. We are very happy to notify you that your selection into our organization has been successful and you are offered the post of administrator. You can join our company on 1st September 2013. We at this moment clarify that according to our HR policy, you will be given an internship position which will be for a minimum period of 6 months. After this time duration, we shall assess your performance in the company. This evaluation is done by your senior staff members.
We have already discussed the terms of employment and the details are also enclosed along with this letter. If you have any further clarifications or queries, you can call us or meet our HR department and seek the necessary information. In case you do not join within two weeks from the date of this letter, this offer is considered voided and null.
We hope to have a fruitful and long-lasting professional relationship with you. Hoping to hear soon from you.
Senior HR Manager
The following is the Email Format that should be followed while writing an internship letter.
SUBJECT: INTERNSHIP LETTER
Dear Ms./Mr. ____________ (name of concerned person),
This is with reference to your application for the post of __________ and the subsequent round of interviews that we had with you on ________ (date) and _________ (date).We are pleased to inform you that you have been selected to join our organization as ___________ (designation). Your joining date will be __________ (date). This is to clarify that as per our HR policy you will be on an internship for a minimum of 6 months after which your performance will be evaluated. The status of the organization will be reviewed based on the evaluation done by your superiors.
The terms of employment have already been discussed between you and our HR department, and the details are enclosed herewith for your reference. For any queries or clarifications, please feel free to call the undersigned or any representative from our HR department and they will be glad to assist you. Please also note that this offer holds true for two weeks from the date of the letter and if you fail to join us by then, this offer will be considered null and void.
We welcome you to a company where you will have immense learning and growth. We hope to have a long-lasting professional relationship with you. Waiting to hear from you.
(Name of signing authority)