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A Business Trip Approval Letter

A Business trip approval letter is written to give permission to an employee officially for a business trip for which he has submitted a written request. Business trips are considered as a professional way to build up a strong relation with your existing clients and also a chance to acquire new clients. They are generally considered as a profitable way of expanding business. Therefore staff of marketing department keeps on touring new places to acquire more and more business.

  • Firstly it is vital to be professional enough to write an approval letter on employee’s request.
  • You must clearly specify the budget to your employee so that he should not overspend and exceed the budget laid down by the company.
  • Tone of the letter should be formal.
  • Letter should be brief and concise.
  • Once you are through writing the letter, please recheck the same for corrections, if needed.

A Business Trip Approval Letter Template

Use our free A Business Trip Approval Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

To,
___________
Date (Date on which letter is written)
From,
_____________

 

Sub:___________________________________________

 

Dear ________________ (Name of the person),

 

I, hereby, would like to inform you that after discussing with the ______ (Department name), management has approved your business trip to __________ (place) scheduled from __________ (date) to ________________ (Date). We all wish that you will bring some good amount of business to the company. Mr. __________ (name) would also be accompanying you in this trip as he is a Chief legal advisor and will support you if you need any legal help during the trip and with the clients.

 

Please submit all the relevant documents to the concerned departments once you return.

 

Yours truly’
(_______________)

A Business Trip Approval Letter Sample, Email and Example/Format

Sample

To,
Mr. Joseph Nicolas
Marketing Manager
ABC Inc.
Atlanta

 

Date: (Date on which letter is written)

 

From,
Alexander Gomes
Marketing Head
ABC Inc.

 

Sub: Approval on business trip

 

Dear Mr. Nicolas,

 

I am writing this letter to officially inform you that the request submitted by you for a business trip to Germany has been approved by the management. The decision has been taken in conjunction with the Sales department. It is scheduled from 10th December to 20th December and we wish that in this time period you will work as per to the strategies and norms laid down by the company and will get business for us.

 

I would also like to inform you that Ms. Catherine from the Sales department will also accompany you in this trip and we wish that after returning, you should prepare a sale report as well as your expense report and submit to the concerned department.

 

Wishing you all the best,

 

Yours truly’
Alexander Gomes

 

Email Format

To,
Mr. Joseph Nicolas
Marketing Manager
ABC Inc.
Atlanta

 

Date: (Date on which letter is written)

 

From,
Alexander Gomes
Marketing Head
ABC Inc.

 

Sub: Approval on business trip

 

Dear Mr. Nicolas,

 

I am writing this letter to officially inform you that the request submitted by you for a business trip to Germany has been approved by the management. The decision has been taken in conjunction with the Sales department. It is scheduled from 10th December to 20th December and we wish that in this time period you will work as per to the strategies and norms laid down by the company and will get business for us.

 

I would also like to inform you that Ms. Catherine from the Sales department will also accompany you in this trip and we wish that after returning, you should prepare a sale report as well as your expense report and submit to the concerned department.

 

Wishing you all the best,

 

Yours truly’
Alexander Gomes

 

A Business Trip Approval Letter Generator

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