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Letter to Inform Employees about Other Employees’ Illness

The main working factor behind every successful organization, especially a business organization, is the combined effort of the constituting members, who may belong to varying ranks. And when they face the absence of any member due to unwelcomed reasons such as illness, the official responsible for coordinating the officials should inform the absence in a very adept way to other employees and look after the fact that the gap created is duly filled or else the organization may incur loss. After all to juice out the maximum output from the joint effort of the members of any organization, a proper coordination should be maintained among them.

  • The letter should be strictly formal devoid of any personal comments or message and brief.
  • There should be a proper presentation of the whole matter to be informed, which in this case is the illness of an employee.
  • A few consoling words may be included depicting sympathy towards the victim and however ranked employee he may be, he should be shown proper respect.
  • The letter should be thoroughly revised to keep no room for mistakes.

Letter to Inform Employees about Other Employees’ Illness Template

Use our free Letter to Inform Employees about Other Employees’ Illness to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

_____________

_____________

_____________ (Your name and rank)

Date: ________ (Date of writing the letter)

To,

_____________

_____________

_____________ (Name of the addressing official)

Sub: Regarding the sudden illness of one of our colleagues

Respected Sir,

On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, _____________ (name of the ill employee), has suddenly fallen ill. He was affected by ______________ (the disease which affected the employee) and is currently under serious medical supervision. Due to this he has been exempted from all responsibilities for ____________ (the time of leave).

In these dire circumstances we need to divide the responsibilities entrusted on Mr. Adam between us for the company`s sake and pray for him to get better as soon as possible.

Thanking you,

Yours faithfully

_____________

_____________

_____________

(Your name and signature)

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Letter to Inform Employees about Other Employees’ Illness Sample, Email and Example/Format

Sample

From,

_____________

_____________

_____________

Date: ________

To,

_____________

_____________

_____________

Sub: Regarding the sudden illness of one of our colleagues

Respected Sir,

On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, Mr. ABC, has suddenly fallen ill. He was affected by malignant malaria and is currently under serious medical supervision and is exempted from any responsibility entrusted on him by the organization till he recovers.

In these dire circumstances we need to divide the responsibilities entrusted on Mr. ABC between us for the company`s sake and pray for him to get better as soon as possible.

Thanking you,

Yours faithfully

Name and Signature

Email Format

From,

_____________

_____________

_____________

Date: ________

To,

_____________

_____________

_____________

Sub: Regarding the sudden illness of one of our colleagues

Respected Sir,

On behalf of the whole organization, I feel extremely sorry to inform you that one of our most beloved colleagues, Mr. ABC, has suddenly fallen ill. He was affected by malignant malaria and is currently under serious medical supervision and is exempted from any responsibility entrusted on him by the organization till he recovers.

In these dire circumstances we need to divide the responsibilities entrusted on Mr. ABC between us for the company`s sake and pray for him to get better as soon as possible.

Thanking you,

Yours faithfully

Name and Signature

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