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Decline To Write a Letter of Recommendation

The recommendation letters often are addressed to the wrong person or sometimes the recommendations are not acceptable by the receiver. And hence the declination of the letter is also done through a reply letter. Hence the addressing of the recommendation letter must have to be done properly in order to avoid declination. These are, in most cases, job applications for companies, addressed to the wrong persons, or may be insufficient qualifications of the person recommended.

  • The letter, however a declination, but still written in a formal and decent way.
  • Exact reason for declination must be mentioned in the letter clearly such that it does not create any kind of negative impression or hurt the sentiments of a person.
  • The letter should not contain any kind of offensive language or phrase. The declination must be done in a pure
  • The letter must be ended with proper apology for declining and fruitful suggestions must be offered to the sender so as o assist the person in the best way.

Decline To Write a Letter of Recommendation Template

Use our free Decline To Write a Letter of Recommendation to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________

__________

__________

Date: ________ (date on which the letter is written)

To,

__________

__________

__________

Subject: Decline to a recommendation letter

Dear _________ (name of the receiver),

This letter is to inform you that the recommendation letter you sent can’t be accepted at the moment because _____________ (reason for declination). I hugely apologize for not being able to do so but I can’t help you in this case.

I hope you are not getting me wrong. It would be my pleasure to have your recommendation fulfilled but unfortunately this is out of my hands but if you want any kind of suggestion in this matter, I’d surely do my best.

Thanking you,

Yours sincerely,

 

Name and signature

 

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Decline To Write a Letter of Recommendation Sample, Email and Example/Format

Sample

From,

__________

__________

__________

Date: ________ (date on which the letter is written)

To,

__________

__________

__________

Subject: Declination of a recommendation letter

Dear XYZ,

This letter is to inform you that the recommendation letter you sent is not acceptable. I understand that the person you are recommending is good at his work and has the appropriate skill for the job. But I’m not the right person to judge his qualities. You have to recommend to the Managing director for getting your desired answer.

I hope you understand. It’s not in my hands. I’d really happy if I could help you. But I can’t. I’m extremely sorry for that. But I assure you if want any kind of assistance in this matter I’ll surely do the best for you.

Thanking you,

 

Yours sincerely,

 

 

Name and signature

 

Email Format

 

Dear Name,

This is in reference to the request for a recommendation letter dated (date). I wish to let you know that recommendation letters are best written by colleagues or superiors who know you abilities and professional qualities well. Since I am from a totally different profession and I hardly know you from past month and that time was not enough to know your professional skills. I think it is, not the right person to judge your merits and professional abilities.

Please don’t take me wrong I know that you are very hard working and dedicated in your work ,I have those information from different sources but professionally if you ask me I will not be able to write as much as easily compared to person one from your department. I feel really great that you selected me to write a recommendation letter .I will not be able to write with authority and clarity the qualities and your best points. I would suggest that you should approach someone else.

It’s with regret I refuse to write this letter and I hope you understand the reason fore declining.

If I can help you in any other way please feel free to ask me. Wish you very best of luck.

Sincerely,

Your name.

 

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