An Authorization letter is a document that gives official permission to a person to conduct a particular work or carry on certain tasks on behalf of another person. This letter is written to a higher authority seeking permission from them to approve and bind the contract of Authorization. The essence of this contract/letter is good faith, no personal interest, honesty, and urgency. It simply comes into existence when a person is unavailable to do a particular work/task/duty, then he/she may appoint someone else to do the thing on his/her behalf.
It is bound by a legal contract, once approved. There are merely two parties to contract. If it is a business authorization, then it is undertaken by a co-worker, colleague, office friend, etc. In informal/personal authorization letters, parents, relatives, friends, family members are the opposite party to the contract. Such an agreement requires proper care as it can also be misused. The idea is to pass responsibility to someone who is capable and worthy of holding it.
Tips to write a Sample Authorization Letter
- When you are delegating your duties to someone else, it is essential for you to provide the delegate with relevant information that is required for getting the work done.
- Essential details about the person whom you want to authorize must be mentioned in the body of the letter, to prevent misunderstandings or errors. For example, the name and relation of the person.
- Keep it short and formal, but don’t forget to specify all the material information.
- Give your details like residential address, contact number or email id, for the firm to contact you in the case of an emergency.
Sample Authorization Letter Template
Use our free Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Sample Authorization Letter.
Dear _____(Sir or Madam),
I, ___________ (Introduce yourself), hereby authorize my _________________ (Name of the person you want to authorize and your relation with him/her), to collect my passport on behalf of me since I am admitted to the _____________ (Disclose the name of the hospital, if necessary) hospital, for a period of ____________ (Mention the number of days/months). I am suffering from ________________ (Mention the Ailment/Injury) and have to undergo an operation.
I am ready to submit all my necessary reports and documents to the passport authority and hence request the authority, to submit my passport to ____________ (Name of the person you want to authorize) at my residential address which is already there with authority.
Along with the letter, I am sending a photocopy of my ___________________ (Required documents that you have to submit). Please verify those and consider my case with special interest. If you find any query with regards to this issue, you can contact me on my number – ___________ (Contact Number).
Thanking You,
Yours truly,
____________ (Name and Signature).
Sample Letter
From,
Mr. Andrew V. Abbott
667 Davis Avenue
New York, NY 12836
DD/MM/YYYY
To,
Mr. John M. Childs
Senior Manager-Passport Authority
4993 Morning View Lane
New York, NY 10013
Subject: Sample Authorization Letter.
Dear Mr. John M. Childs,
I, Mr. Peter Lewis at this moment authorize Mrs. Sandra A. Abbott to collect my passport on behalf of me since I am admitted to the JKY hospital for the period of the next two months. I am suffering from spinal injury and have to undergo an operation.
I am ready to submit all my necessary reports and documents to the passport authority and hence request the authority that my passport should be submitted to my wife Mrs. Sandra A. Abbott at my residential address which is there with authority. Kindly accept her authorization and hand over my passport to her.
Along with the letter, I am sending a photocopy of my medical reports and documents. Please verify those and consider my case with special interest. If you have any query with regards to this problem, you can contact me on my number – 456789123.
Yours truly,
Mr. Peter Lewis
New York.
Email Format
The following is the Email Format that should be followed while writing a Sample Authorization Letter.
To: name@email.com
From: name@email.com
Subject: Sample Authorization Letter.
Dear Mr. John M. Childs,
I, Mr. Peter Lewis, at this moment authorize Mrs. Sandra A. Abbott to collect my passport on behalf of me since I am admitted to the JKY hospital for the period of the next two months. I am suffering from spinal injury and have to undergo an operation.
I am ready to submit all my necessary reports and documents to the passport authority and hence request the authority that my passport should be presented to my wife Mrs. Sandra A. Abbott at my residential address which is there with authority. Kindly accept her authorization and hand over my passport to her.
Along with the letter, I am sending a photocopy of my medical reports and documents. Please verify those and consider my case with special interest. If you have any query with regards to this problem, you can contact me on my number – 456789123.
Thanking You in anticipation,
Yours Sincerely,
Mr. Peter Lewis,
New York.
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