In an entrepreneurial environment or an official environment, there is what we call a chain of command, you cannot just go ahead and do anything you want, whenever you want. So this is where a formal permission is required to be given, and to give out such permission, you need to write a third part authorization letter. it is essential to make sure that you have explained yourself to the person or the company you are writing to. Ensure to state the reason for the authorization letter, explain to the receiver what you precisely want, along with the duration of the authority that to be given.
Ensuring to state the reason for the authorization letter, explaining to the receiver what you precisely want, along with the duration of the authority that to be given is also important. This letter is written for the sole purpose of getting authorization from a higher authority or vice versa to do something with proper permission. Third party authorization letters are mainly used in the business environment, for legal matters and also for clearance.
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Tips to write a Third Party Authorization Letter
In order to be granted specific permission or to act on other individual’s behalf, you would require an authorization letter signed and acknowledged by that person. So writing the best is important. So, you would be able to write a clear and brief authorization letter with the help of the following tips –
- Identification– Before getting to the main part of the letter, you need to first write the name and address of the company or individual who will be giving you the authority.
- Tone– Make sure to be formal and use the appropriate tone keeping in mind that it should be professional.
- Be on point and clear– Write a short bright letter that explains what is required and also tries not to make it too long.
- Duties– While writing, it is important to explain the duties to be authorized and to whom you want the authority given to. Make sure you write the contact information of the new individual to be authorized.
After writing the main body, you will be required to conclude the letter with regards and also your identity with a signature to make it official.
Third Party Authorization Letter Template
Use our free Third Party Authorization Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.
__________ (Name of Sender/Your name)
__________(Name of Recipient)
__________(Name of Company/individual writing to)
Subject: Third Party Authorization Letter.
I, ________ (name of new owner), of ______ (insert address of new owner) hereby authorize _____ (name of third party) ______ (state and briefly explain the authority being given to the stated person) _______ (give the contact information of stated person(s))
I authorize the stated person from_____ (date to act on behalf) to _____ (date authority ends).
(Signature of new owner)
(Write your name)
(Name of company or individual writing)
Mr. Paul Peter
Nation Media Publishers
P.O. Box 62000-00200, Nairobi.
Mr. Scott Davidson
Director of Nation Media Publishers
P.O. Box 62000-00200, Nairobi
Subject: THIRD PARTY AUTHORIZATION LETTER.
Dear Mr. Scott,
I, Paul Peter, CEO of Nation media Publishers, hereby authorize William Mumo to be publishing on my behalf and will be acting on my behalf for a period of two weeks starting from 1st September to 15th September. He will be required to be in charge of the activities concerning my department.
If you may have any queries or complaints related to this, please contact me at the stated address or my email id – email@example.com
Mr. Paul Peter
Nation Media Publishers
The following is the Email Format that should be followed while writing a Third Party Authorization Letter.
(Whenever there is a third party involved that means the remaining two parties should have to declare its authorization. Third party authorization letter has to be written by any of the two companies in terms of declaring third party’s authority. The letter clearly mentions name and value of the third party along with its necessary document and legal aspects.)
I, Mr. Charles J. Shackleford, General Manager of Christopher Associates, am kindly informing you the declaration of Cruz Carlo Group as a third party concern. Under the legal norms and conditions made by both Advert Enterprises and Christopher Associate, this firm would be responsible for handling all the necessary work which has to be done.
We require your valuable effort for the necessary documentation which will authorize the firm as a third party. With regards to your warm effort, I request on behalf of my company to formalize all details and proceed towards authorization process of third-party firm.
If you have any question or queries related to this please feel free to contact me on my email id – firstname.lastname@example.org.
Mr. Charles J. Shackleford