A Travel Authorization letter is written by a person who is giving authority to another individual to carry his belongings, valuables, etc. The travel authorization letter has to be addressed to the higher authorities in tourism department of the particular airline. This letter contains passport details, information about your flight and phone number or email id of the person. Since it contains sensitive information, special care must be taken with it.
This makes it easier for you to travel to other parts of the country since many states and continents out there, require this type of letter especially if you are below the age of eighteen. For example, if a school has organized a trip, you would be necessary as a parent to fill a travel authorization letter as proof that your kid has the parent’s approval to go. It is used commonly by many types of authorities and knowing how to draft it is an essential skill.
Tips to write a Travel Authorization Letter
- It is essential, especially if you are a parent to give full information about yourself and also current address and contact information in the case that you will be needed for inquiries or if something comes up.
- If it’s your child who is going on that trip, make sure to give the information about them.
- Make sure not to write a long boring letter but just a simple short letter with all the necessary information. Giving the accurate information and relevant details.
- In case if you want your child to be accompanied by another adult, you are well advised to write about that individual, giving the right information. Also, don’t forget to keep it formal.
Travel Authorization Letter Template
Use our free Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Travel Authorization Letter.
Dear _____(Sir/Madam or Authority),
I am __________ (Your Name), mother/father/guardian of ____________ (Name of the Kid) born on _________ (Date of Birth). His passport number is _________ (Passport Number of the Kid). I am informing you that my son/daughter is traveling with ____________ (The Guardian’s Name and your relation to him/her) on ___________ (Date of Travel) by flight number _______ from (To and Fro Location). And she/he is going to stay with him/her for ____________ (Number of Days).
I am at this moment requesting you to grant a travel authorization certificate by the name of __________ (Guardian’s Name) and give him/her the permission to travel with my son/daughter. Hence, by writing this letter, I am declaring them the travel custody. Kindly do the needful. If you need any documentation to be done, I am ready to do so. If you have any query with regards to the authorization, you can contact me on ____________ (Email ID or Contact Number).
Thanking You,
Yours truly,
Name and Signature.
Sample Letter
From,
Mrs. Jennifer Winglet
1433 South Street,
Sheffield, 06859-US
DD/MM/YYYY
To,
Mr. Harriett N. Toledo
General Manager-Travel Department
Virgin Atlantic Airways Pvt. Ltd,
75 North Water St. Norwalk.
Subject: Travel Authorization Letter.
Dear Mr. Harriett N. Toledo,
I am Mrs. Jenny Myers, mother of Master John Mayers born on DD/MM/YYYY. His passport number is US-*******. I am writing this letter to inform you that my son is traveling with my sister named Miss. Aurelia J. Thomas on DD/MM/YYYY by flight number VS-**** from New Ark to Paris. And he is going to be with her for 12 days.
I am at this moment requesting you to grant a travel authorization certificate by the name of Miss. Aurelia J. Thomas and permit her to travel with my son. Hence, by writing this letter, I am declaring the travel custody. Kindly do the needful. If you need any documentation to be done, I am ready to do so. Or if you have any query with regards to the authorization, you can contact me on this number-4568 7265 41.
Yours truly,
Mrs. Jennifer Winglet
Sheffield, 06859-US
Email Format
The following is the Email Format that should be followed while writing a Travel Authorization Letter.
To: name@email.com
From: name@email.com
SUBJECT: Travel Authorization Letter.
Dear Mr. Harriett N. Toledo,
I am Mrs. Jenny Mayers, mother of Master John Mayers born on DD/MM/YYYY. His passport number is US-*******. I am writing this letter to inform you that my son is traveling with my sister named Miss. Aurelia J. Thomas on DD/MM/YYYY by flight number VS-**** from New ark to Paris. And he is going to be with her for 12 days.
I am at this moment requesting you to grant a travel authorization certificate by the name of Miss. Aurelia J. Thomas and give her the permission to travel with my son. Hence, by writing this letter, I am declaring the travel custody. Kindly do the needful. If you need any documentation to be done, I am ready to do so. Or if you have any query with regards to the authorization, you can contact me on this number-4568 7265 41.
Sincerely,
Mrs. Jennifer Winglet
Sheffield, 06859-US.
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