On many occasions employers request employees to work overtime due to an increase in production, to meet order deadlines, etc. or due to various other operational requirements. On many occasions, employees refuse to work the required overtime. A letter for denial of overtime work hours is written by an employee to his or her employer. Overtime is voluntary unless it is specified in the contract of employment that the employee agrees to work overtime at the management’s discretion; you cannot be forced to work overtime.
If an employer has not paid your due overtime pay, demand your overtime by taking help of this ‘Denial of Overtime’ letter. An employer has the right to set various norms regarding the employment, including duties, durability and hours. However, if an employee does not work the hours the employer requires, he or she can be fired if it falls under offer letter.
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Denial Of Overtime Letter Writing Tips
- The tone of the letter should be polite, formal and professional.
- Convey the message without hurting the sentiments of the addressee.
- Mention the reason for your denial of the service.
- Don’t be rude to the receiver, and avoid using any negative words.
- Check for typos, spelling errors and grammatical mistakes thoroughly before sending the letter.
Denial Of Overtime Letter Template
Use our free Denial of Overtime Letter to help you get started.
Date:___________ (Date on which the letter is written)
Sub: Denial of Overtime
I’m writing this letter to personally request you to reduce my working hours to eight hours a day as mentioned in the contract. From last three weeks, I have been working two to three extra hours a day without any overtime pay. These extra hours have been assigned due to incomplete tasks that another department is responsible for.
However, if the extra work does not get done on time, then I cannot complete my task of the job when I come to work in the morning shift. I would also like to formally request that I must receive overtime pay in the future for the additional hours I work above the stated forty hours a week.
Manager, Plush Decor,
K-12/ 16, Times Square,
New York, USA.
Date: March 6, 2017.
11/2, Queen’s lane,
New York, USA.
Subject: Denial of Overtime.
As per the employment contract, I was required to work 40 hours a week. I understand there is an increase in the demand for our service over the last few weeks due to the ongoing recession. Apart from my duty as a Production Manager, I am also forced to work overtime in the distribution sector due to their inefficiency for the same. Eventually, my functioning in the production unit is sinking.
I would be grateful if you can eliminate my overtime work from the distribution sector so that I can fully concentrate on my officially assigned area. I would also like to receive my overtime wages for the extra hours worked in the past two weeks.
The following is the Email format to be followed for a denial of overtime letter.
Subject: Denial of overtime
I am writing to ask for your consideration about approving my denial of overtime service. I’ve been working 3 hours extra per day from the past two weeks without any significant overtime pay. I have been working for extra hours because of the project that you wanted to finish immediately.
Since the required goal has successfully achieved, I would like you to refrain my overtime service in the organization. I formally request you to pay overtime in the future for the additional hours I work above the stated forty hours a week.