Sometimes, you might decide to not opt for a job that you had earlier applied for due to various reasons. The job may not be fit for your capabilities; it might not match your interests, etc. are some reasons. In such a case, it is necessary to be professional while declining the job offer. It leaves a good impression on the boss and helps to maintain cordial relations. It is also good for your reputation in the market.
Writing a letter is the most professional way to decline a job offer. It lets the other person know clearly that you are disinterested in the job. Such a letter is a polite and concise way to decline the job. Also, it ensures that your relationship with the firm is not strained as in future you might need their help for some reason. Before you send your letter, be 100% sure that you don’t want the job. If there is anyway, you will take the job (such as a pay increase or other changes in the benefits package), first try to negotiate with them before directly rejecting the offer.
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Tips to write an Apology Letter for declining a Job Offer
- Appreciate the fact that they offered you the job and then state some reasons as to why you won’t take it.
- You may want future opportunities with them. Thus be courteous
- Be prompt. When you have taken a decision, call the HR manager and write your letter declining the offer. The company would want to offer the position to someone else, and they would not want to wait long.
- Be concise. Keep the letter short and sweet.
Template for an Apology Letter for declining a Job Offer
Use our free Apology Letter for declining a Job Offer to help you get started
From,
_______________
_______________
_______________(Name of the sender and his/her details)
Date:____________(Date of letter)
To,
______________
______________
______________(Name and information of the reciever)
Subject:____________________
Dear Sir/Madam,
Thank you very much for offering me the post of ________ at your firm. I am thankful for the fact that you thought me to be worthy of the post at your prestigious firm. However, after careful thinking, I regret that I must decline this offer.
Although I was intrigued by the position you offered me, I have accepted another offer more in line with my skills. I had fun meeting you. You have been kind and gracious throughout the process, and I thank you for that.
Best wishes for your continued success.
Sincerely,
Name of the Sender
Sample Letter
From,
Shauna Greenwood,
32 Allenby Road,
Boston MA 09876
Date: 31st December 2019.
To,
Mary Lyon
Founder and Director
ABC Company
50 Wooley Lane
Boston, MA 01234
Subject: Rejection of Job Offer.
Dear Ms. Lyon,
Thank you very much for offering me the assistant manager position. After careful consideration, I regret that I must decline your offer. Although I was intrigued by the position you offered me, I have accepted another offer more in line with my skills.
I had fun meeting you. You have been kind and gracious throughout the process, and I thank you for that.
Best wishes for your continued success!
Sincerely Yours,
Shauna Greenwood.
Email Format
The following is the Email Format that should be followed while writing an Apology Letter for declining a Job Offer.
To: name@email.com
From: name@email.com
Subject: Apology Letter for declining a Job Offer
Dear Mr./Ms/Mrs.______(Name of the recipient)
Dear Sir/Madam,
Thank you very much for offering me the post of ________ at your firm. I am thankful for the fact that you thought me to be worthy of the post at your prestigious firm.
Although I was intrigued by the position you offered me, I have accepted another offer more in line with my skills.
I had fun meeting you. You have been kind and gracious throughout the process, and I thank you for that.
Best wishes for your continued success.
Sincerely,
Name of the Sender