A Job Offer Letter is a letter of intimation sent to an applicant upon his/her selection for a position in a company or organization. Such a letter is often the herald of joy for the applicant and thus serves as a congratulatory letter as well upon its deliverance. A job offer letter should be precise and short. It should clearly mention the nature of the job being offered to the candidate. It should also be encouraging as it will reflect on your company.
Such a letter should carry a congratulatory and welcoming tone and should mention all the stages of the selection process that the candidate has cleared and make her/him aware of his acceptance into the company in clear terms. Also, such a letter needs to be clear about the job expectation of the employer. In some cases, if required the CTC (Cost to Company) package of the person also can be stated in the job offer letter. It is also important to mention the validity of the job offer letter.
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Job Offer Letter Writing Tips
- A job offer letter should give reference to the job application letter for which this job offer letter is being delivered.
- It has to be formal, short and precise.
- All relevant details which the job applicant should know about the company and the job should be included in the job offer letter.
- The job offer letter should be time bound. It should clearly mention by which date the offer will be valid.
- The job offer letter should be written on a company letterhead.
Job Offer Letter Template
Use our free Job Offer Letter to help you get started.
_____________ ( your address)
_____________ ( address of the person the letter is addressed to)
Date: _________________ ( Date of which letter is written)
Dear Mr/Ms………..(name of the employee)
We are pleased to inform that based on your performance in all the elimination rounds, group discussion and personal interview, you have been selected for the post of ………………….(designation).
You can collect your appointment letter from the HR department before 15thSeptember 2013. If you fail to do so, the offer will be null and void.
We look forward to having a fruitful and long association with you.
John’s Bookshop and Co.,
87145, Drive Lane,
February 26th, 2017
Apartment no. 26, Block B, River Drive, Boston.
River Drive, Boston.
Dear Mr. Spencer,
This letter is in response to the application dated 5th August 2017 for the post of Sales Manager.
After a thorough round of selection and elimination process which comprised of group discussions and two rounds of personal interviews, we are happy to inform you that you have been selected for the concerned post. You are informed to please visit the office, the address is mentioned below. The deadline for this job offer is 15th September 2017. You have to contact Ms. Lisa Paul in the HR department to collect your appointment letter. In case you fail to do so, this job offer will stand null and void.
Details of the CTC will be disclosed to you after you accept the offer. It will be as per the discussions we had during the final round of personal interview.
For further clarifications, you can contact the HR manager.
We are looking forward to a fruitful association with you.
The following is the Email Format that should be followed while writing a Job Offer Letter.
SUBJECT: Job Offer Letter
Dear Mr./Ms/Mrs.______(Name of the recipient)
This is in response to your application dated ___________ (date of application) for the post of _____________ (post applied for). After a rigorous selection and elimination process of group discussions and two personal interviews, we are glad to inform you that you have been found suitable for the post applied for. You are requested to please come to the office at the address given below latest by ___________ (deadline date) and meet ______________ (name of the person) to pick your Appointment Letter in acceptance of the job offered, failing which the offer will stand null and void.
Details of your CTC are as per our discussions during the final interview and will be officially disclosed when the offer has been accepted. Please feel free to contact either ___________ (name of the person) whose name has also been referred above or me at the telephone numbers given below for any clarifications. Looking forward to working with you and having a long business association.
(Name of the signing authority)