A job transfer letter is a formal letter written to request a transfer to a different office location within the same company/organisation. A transfer may be due to personal, professional or financial reasons. The job transfer letter primarily concerns the Human Resources department of an organisation, which would assess the feasibility of granting a job transfer to the applicant. A job transfer letter should include details of why the applicant is applying for transfer and the request must be made to the applicant’s immediate superiors as well as the Human Resources Department.
The applicant must remember while writing a job transfer letter, that the decision of acceptance or rejection of the request for transfer may not be with the applicant. Therefore, the letter must clearly mention the situation of the applicant. The letter should be structured in such a manner that the reasons given by the applicant must favour the job transfer. The letter should have a tone of humility and should be formal.
Table of Contents
Tips for Writing a Job Transfer Letter
- The letter should be formal and concise.
- The letter should give clear reasons for the request of transfer.
- The letter must indicate the time-frame for the job transfer requested.
- The letter must be persuasive yet it must be empathetic from the point of view of the organisation.
Template for a Job Transfer Letter
Use our free Job Transfer Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Letter requesting a job transfer.
Dear Sir/Madam,
This is to bring to your notice that I am hereby making a formal request for a transfer to a different location, within the organisation. I would like to request a transfer to the ______ (city) office, which is closer to my parents’ house than ______(current city). I would prefer spending more time with my parents and my relatives because I seldom meet them due to the distances involved.
I have completed all the assignments and tasks that were to be submitted by me for this financial year. Therefore, it would be convenient for the organisation to affect my transfer beginning from the next financial year ______ (date).
I humbly request you to consider this application and accept my request for a job transfer. I am willing to provide any further information at your earliest convenience.
Thank you,
Sincerely,
_______ (name and designation).
Sample Letter
From,
Abigail Adams
West View,
Utopia.
Date: 12 February 2017
To,
Birch Kennedy
East View,
Multiverse.
Dear Ms Birch Kennedy,
This is to bring to your notice that I am hereby making a formal request for a transfer to a different location, within the organisation. I would like to request a transfer to the Boston office, which is closer to my parents’ house than New Jersey. I would prefer spending more time with my parents since they frequently need taking care of due to their old age.
I have completed all the assignments and tasks that were to be submitted by me for this financial year. Therefore, it would be convenient for the organisation to affect my transfer beginning from the next financial year beginning April 2017.
I humbly request you to consider this application and accept my request for a job transfer. I am willing to provide any further information at your earliest convenience.
Thank you,
Sincerely,
Abigail Adams.
Operations Manager
Email Format
The following is the Email Format to be followed for a Job Transfer Letter.
To: Mahinder.shukla60@gmail.com
From: MartiParv552@email.com
Subject: Job transfer letter.
Dear Dr Mahinder Shukla
This is to bring to your notice that I am hereby making a formal request for a transfer to a different location, within the organisation. I would like to request a transfer to the Pune office, which is closer to my parents’ house than Ahmedabad. I would prefer spending more time with my parents and take care of them in their old age.
I have completed all the assignments and tasks that were to be submitted by me for this financial year. Therefore, it would be convenient for the organisation to affect my transfer beginning from the next financial year beginning April 2017.
I humbly request you to consider this application and accept my request for a job transfer. I am willing to provide any further information at your earliest convenience.
Thank you,
Sincerely,
Pallavi Marti
Operations Manager.