A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons. A transfer application letter is written by an employee who wants to relocate from his/her current job location.
Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.
A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.
Table of Contents
Tips for writing a transfer application letter
- Express appreciation to the employer for the time you have been working
- Describe your value to the company
- Explain sincerely why you want the transfer
- Address the letter to the relevant authority
- Use professional and polite language
- Ensure that the content is formal
- Be brief and concise
Transfer Application Templates
To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.
Date (date on which letter is written)
My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.
I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.
I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.
Thank you in advance for your consideration.
Date: _____ (Date on Which Letter is Written)
Subject: Transfer Application Letter.
I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name).
I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.
Transfer Application Samples
When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.
35 Chapel Lane
Murrells Inlet, SC 29576
Date:____________ (Date on which letter is written)
16 Mayfield Lane
Yorktown Heights, NY 10598
Sub; Request for transfer
Dear Madam Atkinson,
I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.
Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.
I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.
Thank you in advance.
1A, F-94, Fantasia Business Park,
Date: 20 March 2017.
1, Kisan Nagar,
Subject: Transfer Application Letter.
I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.
I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.
Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.
Transfer Application Email Formats
To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.
Dear Mr. Yates,
I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.
I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.
Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.
Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch.
I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.
I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.
Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.
A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.