Transferring employees from their base positions is not an easy job at all. Intimating them about the transfer requires diplomacy and a few proper methods so that they accept it happily. The sample transfer letter templates for free download allow you to subtly put the reasons for transfer as well as the possibilities of growth in the future and present it in the letter. If you are notified about something, it will be polite for you to confirm the received message. A letter can be written back to the person who sent the letter and this letter will identify as a transfer confirmation letter.
There are many types of confirmation letters out there to choose from; they have the same format. You need to confirm something, like transfer, relocation assignment or promotion. In the entrepreneurial world, confirmation letters are very common and are used by clients, workers, and companies to other businesses as well. So when you are sure enough to write that confirmation letter, be it to acknowledge the confirmation transfer, relocation assignment or a promotion, you should be able to write according to your field.
Table of Contents
CONFIRMATION OF A TRANSFER, PROMOTION OR RELOCATION ASSIGNMENT LETTER WRITING TIPS
- Since it is a confirmation letter, the reader already knows the matter. So you do not need to mention in detail the information or instructions regarding the confirmation transfer, relocation assignment or promotion letter.
- State that the advancement, transfer, or relocation is accepted.
- Mention the date from when the change would commence.
- Also, specify any required instructions or information if any.
CONFIRMATION OF A TRANSFER, PROMOTION OR RELOCATION ASSIGNMENT LETTER TEMPLATE
Use our free to help you get started. If you need additional help or more examples check out some of the sample letters below.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
After having a meeting with your current supervisor on DD/MM/YYYY we have decided to confirm your request for transfer to our Marketing Department.
Starting on DD/MM/YYYY, you will be required to report to Mr. ___________, who is the Officer-in-Charge of your department currently. .We have assigned you a workstation on their floor itself. Please approach _______-, the secretary of the department, should you have any issues you need to be clarified.
CONFIRMATION OF A TRANSFER PROMOTION OR RELOCATION ASSIGNMENT LETTER SAMPLE
Doe International Pvt Ltd.
Subject: Confirmation of new assignment
Dear Ms. Fiona,
Your promotion and new assignment have been confirmed. As of DD/MM/YYYY, you will be District Marketing Manager of the entire Tower City area.
I am pleased to let you know you that your request for repayment of moving expenses has also been approved. Please submit your receipts to the office as soon as possible, and the Company shall do the needful of reimbursing your moving costs up to $8,000.00.
Doe International welcomes you aboard its management team and wishes you continued success in this new position.
As per the discussion in our meeting, you are scheduled for a two-hour sales training from 8 a.m. to 10 a.m. on DD/MM/YYYY. The department head has been told that you will report to her immediately after the two-hour training session.
The following is an email format to be followed for writing confirmation of transfer promotion or relocation assignment letter:
Subject: Your confirmation
Dear ___________ (Name of the person),
After careful evaluation of your performance and experience, this is to inform you that with effect from DD/MM/YYYY you have been moved to the Product Approval Department with our organization. You will now be making sure if all the tests have been taken and that if the results match the standard and appropriate product results and will report to Mr. James Lord.
The terms and conditions of your work are the same except for the notice period in case of a resignation. A 3-month notice period from either side is to be taken into consideration once your work commences
Your CTC package will be Rs.*******. You can please get in touch with the HR department for the required break-up.
We express our gratitude of thanks for your work and hope that you will work with equal enthusiasm during your employment. We wish you all the best in all your endeavors.
__________ (Name of signing authority)