A Travel Permission Letter is a letter written by the guardians/parents of a minor, which acknowledges that he/she is traveling without both guardians/with an adult who is not a legal guardian. This letter expresses the guardian’s/guardians’ consent for the child traveling, thus without them. Whether moving from a state to another or another country altogether for any purpose, providing a permission letter often proves helpful as it avoids various issues like or related to crossing borders, visiting dangerous areas, etc., even when the child is traveling with one of his/her parents.
The permission letter should give the child’s name, date of birth, the dates of travel, the name of the adult companion, the allowed travel destinations, and the reason for trip. Contact phone numbers for both parents/guardians, their full names and their signatures should also be included. A travel permission letter also functions as written proof if required under any circumstances, stating that the minor was permitted to travel. Such letters are used in the case of field trips, study tours, excursions, etc.
Travel Permission Letter Writing Tips
- State the minor’s age.
- Include details like date of travel.
- State the purpose of traveling.
- Include your contact details.
- Attach relevant documents.
Travel Permission Letter Template
Use our free Travel Permission Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
Date :_________(date on which the letter is written)
To,
__________
__________
Subject: Travle Permission
Dear Mr./Ms./Mrs. ___________(Name),
I, __________ (Your Name), am writing this letter on behalf of my _________ (Relationship with minor) ___________ (Minor’s Name), to inform you that he/she has my permission to travel from ________ to ________ on _________ (Date) in order to __________ (Purpose). He/she is to travel with _______ (companion if any).
Please see my notarized signature below as evidence of my approval for the same. In case you have any questions concerning the matter, feel free to contact me using the details attached to this letter.
To avoid further complications and confusion, I have attached a copy of his/her birth certificate, passport, and records concerning his/her medical condition if required under any circumstances. In the event of a medical emergency, please contact me on my number or refer to the emergency number provided.
Kindly consider and accept this letter as proof of my consent.
Thanking You,
Yours Sincerely,
___________ (Name)
___________ (Designation)
Sample Letter
From,
Michelle Powell,
Millers Avenue,
New Jersey.
22 August 2016.
DD/MM/YYYY
To,
Ryan Smith,
33 Crane Street,
New Jersey.
Subject: Travel Permission
Dear Mr.Smith,
I, Michelle Powell, am writing this letter on behalf of my daughter Emma Powell, to inform you that she has my permission to travel from New Jersey to Alaska on 30 August 2016 as part of a field trip at school. She is traveling with her class, accompanied by her tutor, Mr.Sanders.
Emma has undertaken such journeys various times before, and I assure you that she will not cause any difficulties as far as discipline is concerned.
Please see my notarized signature below as evidence of my approval for the same. In case you have any questions concerning the matter, feel free to contact me using the details attached to this letter.
To avoid further complications and confusion, I have attached a copy of her birth certificate, passport, and records concerning her medical condition if required under any circumstances. In the event of a medical emergency, please contact me on my number or refer to the alternative emergency numbers provided.
Kindly consider and accept this letter as proof of my consent.
Thanking You,
Yours Sincerely,
Michelle Powell
Email Format
The following is the Email Format to be followed for a Travel Permission Letter.
To: name@email.com
From: name@email.com
SUBJECT: Travel Permission
Dear Mr./Ms/Mrs.______(Name of the recipient),
Dear Mr./Ms./Mrs. ___________(Name),
I, Michelle Powell, am writing this letter on behalf of my daughter Emma Powell, to inform you that she has my permission to travel from New Jersey to Alaska on 30 August 2016 as part of a field trip at school. She is to travel with her class, accompanied by her tutor, Mr.Sanders.
Please see my notarized signature below as evidence of my approval for the same. In case you have any questions concerning the matter, feel free to contact me using the details attached to this letter.
To avoid further complications and confusion, I have attached a copy of his/her birth certificate, passport, and records concerning his/her medical condition if required under any circumstances. In the event of a medical emergency, please contact me on my number or refer to the emergency number provided.
Kindly consider and accept this letter as proof of my consent.
Thanking You,
Yours Sincerely,
___________ (Name)
___________ (Designation)