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Sample Approval Letter for Expenses Occurred

Approval letters are generally written in response to a request made by an employee of the organization. If the employer feels that the request is reasonable and should be given approval, he then writes an approval letter for the same. Approval letter is considered as an important document in a corporate organization. Through this letter an employee gets an assurance that his request has been approved in a professional way.

Few tips should be considered for writing a sample approval letter:

  1. Firstly it is vital to be genuine and professional while writing an approval letter to your employee.
  2. You must clearly mention your terms and conditions in the letter while giving approval on the request.
  3. Tone of the letter should be polite and sounds professional.
  4. Letter should be written to the point.
  5. Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.

Approval Letter for Expenses Occurred Sample



Mr. Henry Joseph,

Projects Manager

UBB Infrastructure Pvt. Ltd.


Date (Date on which letter is written)


Michael Simon

Managing Director

UBB Infrastructure Pvt. Ltd.

Sub: Approving your proposal


Dear Mr. Joseph,

I am very pleased to inform you that the Board of Directors has approved your proposal on our new project which is scheduled to begin on 13th December. Your proposal seems to be lucrative and cost effective too giving us good margins. Please also accept my appreciation for such a wonderful job and I wish that you will continue this spirit in our other projects also.

I would like to discuss further with you on this proposal, so please call my secretary and she will give you the time for the appointment. Please do come with documents required to be submitted to the legal as well as accounts department.

I wish you all the best on this project.

Yours truly,


Michael Simon

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