The letter of the announcement will be referred to the upcoming customers, client contacts, existing customers to make them aware of some offers and schemes that can help them to make big savings. This would entitle the purpose of offering exciting offers in a money-spinning sense.
These letters are written to the customers so that they can make good profits. It can be written to the existing customers to inform changes in rates, supplies, and new offers, etc. It can be related to introducing a new product of the company to follow up with your existing customers or new customers to maintain a good business relationship.
Your product or service might be top of the line. Your customer service may be the best in class. You are still going to get complaints. Client complaints or claim letters can be a huge asset for your business and then show you how to harness those assets. When customers complain, they are actively teaching you how to improve your product. This type of warm, helpful letter to maintain the business scent during the period you are gathering all the required information for the prospect.
Claim Letter Writing Tips
- Write briefly about the offers and the schemes; write what benefit the reader is going to get from the schemes.
- Write the period in which the offer is valid. This will help the customer to avail the offer.
- Use a positive tone. Ask for a positive reply. Use attractive language so that it can grab the attention of the readers towards the offers and discounts.
- Write that the reader is a very valued customer and hence you are writing this letter.
- State the exact name of the person or company you are referring to.
- Be clear and concise about the information you want to provide
- Propose how you will improve the customer’s experience in the future.
- If there are any necessary forms, etc., that you need to fill out or send, include them with your letter for faster approval.
Claim Letter Template
Use our free Claim Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date:______________(date on which the letter is written)
Subject: Claim letter
Dear Sir/ Madam,
I am ___________ (name) writing this letter to you to declare the schemes and offers on behalf of our company that is ____________ (name of the company) .On this Diwali, we have declared festive season offers. We are delighted to meet your needs and consider it a compliment each time you place an order.
In appreciation for your business, we have included a coupon for 10 percent off any service for every product in your fleet.If you place an order between 01.11.2013 to 15.11.2013 then you can avail these offers.
We will also sell regular products prices in this period. So if you want to gain huge profits, then you can place big orders in this period. You can also buy larger quantities. These offers are for all our important customers, and you are one of them.
We encourage you to contact us regarding this special offer and to consider us your one-stop service center. At eBay, we are committed to providing superior care. Again, it is a privilege of servicing you. Hence you are requested to be benefited by these offers.
Hope to hear soon from you.
6th December 2014
Shivaay Singh Oberoi,
Subject: sample credit letter
Doing business with you for the past five years has truly been a pleasure, and we hope to continue this rewarding relationship for years to come. We are pleased that we can provide you with flawless products each year, and we are indebted to you for recommending us to your professional and personal associates. Because your support means so much to us, we want to say thank you for this.
We feel very good to announce various schemes and offers for our honored customers like you. We have arranged special festive season cent percent discount & concessions for all the orders for a new and old range of products.
Kindly note that this is not stock clearance offers but we will present you with fresh stock. The offers are Diwali special, and hence they are for a limited period of 01.11.2013 to 1511.2013. We suggest you place your order between these periods so that you can avail such offer and make a profit. Moreover, for a limited period, we are reducing the prices for all items in our catalog.
Hence you are requested to take advantage of the same. You can order for larger quantities or heavy consignments so that you can make good profits. As you know, your satisfaction with our company products is the top priority. Waiting for a huge response from your side. Hope to see you soon regarding this.
The following is the Email Format that should be followed while writing a Claim Letter.
SUBJECT: Sum Assured against the death of my father
Dear Sir or Madam,
I, ________ (name) had taken a life insurance policy from your company against policy number ____________ on _________ (date) for my father, ____________ (name of father). The nominee of the policy is my mother, ___________ (name of mother).With deep regret, this is to inform you that my father passed away on _________ (date) due to a massive heart attack. I have attached a copy of the doctor’s report as well as the death certificate for your reference.
Even though nothing can repair our loss but since my mother was dependent on him and she was the nominee of the policy, I would like to file this claim with you. May I request you to please release the money due to my mother against my father’s life insurance policy at the earliest. As per our records the sum due to her is Rs.___________?
I understand that there are several things in your account that you would have to change, and I would like to let you know that we take this very seriously as we are in the urgency of money. Please do not hesitate to contact me via e-mail if I can be of any further aid. We look forward to a quick resolution to our claim.
Thanking you in anticipation.
(Name of person writing the letter)