The warranty letter is written in case of a claim of a warranty for any product or service. The product may include a refrigerator, cooler, DVD player, microwave, etc. The letter contains the details about the product warranty number, period, etc. The letter should be written professionally. A letter of warranty is one that guarantees that the company must repair the purchased product for faulty signs. For example, if you bought a laptop, you will receive a warranty with it, that explains the period and details of the warranty.
Usually, letters of warranty are issued by the manufacturers, but it is becoming more common for third parties to offer warranties on the products they sell. When you write to the company regarding the guarantee, you must introduce yourself. Also, specify the product that you purchased and the parts that need repairing. This keeps the letter short and to the point, and provides a better understanding of the situation and problem.
Table of Contents
Warranty Letter Writing Tips
- Write all the details about the warranty, the product, the warranty period, number, etc. This will help the reader to get the exact idea.
- Write the exact issues precisely what the product is, what has happened to it, etc. This will help the person to understand the problem.
- Write that the warranty period is not yet completed and hence you are entitled to a repair. Also, request to make the repairs as soon as possible so that no issues take place in the future.
- Courteously write this letter, because the staff is there to help you. Your problems are their concern.
Warranty Letter Template
Use our free Warranty Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From (Sender’s name and address),
_____________
_____________
Date: ____________ (Date on which letter is written)
To (Receiver’s name and address),
____________
____________
Subject: Warranty letter
Dear _________ (name),
I am ___________ (name) writing this letter to you with regards to the repair of my laptop. The laptop is in the warranty period and hence I am requesting you to fix the same. There are many issues with the laptop. It reboots automatically, the mouse is inactive, and the booting process is also very slow.
I have purchased the said laptop from your outlet on _________ (date) the order number being ________ (number). The warranty period is one year, and hence you are requested to do the needful at the earliest. A more rapid response is highly appreciated.
You are looking forward to a positive reply from your end.
Regards,
______________
(your name)
Sample Letter
From,
Jack Taylor,
123 Street,
California, USA.
Date- 22/12/2013
To,
Arthur Miller,
Electronics.Ltd,
234 Street,
California, USA.
Subject: Warranty letter
Dear Mr.Miller,
I am writing this letter to you to claim the warranty on my laptop which was purchased from your shop. The details of the same are as follows,
Order No.51489 dated 06.10.2013 date of delivery 07.10.2013. The product is in its warranty period of one year that expires on 06.10.2014, the warranty card number being 54187. The laptop has many issues. The mouse does not work properly, and also the scroll lock is inactive due to which I am unable to work with the same. It also gets booted automatically but takes a lot of time to reboot again.
You are requested to consider my problem and take the required steps accordingly as soon as possible. You are requested to repair the laptop at the earliest to avoid further inconvenience. I hope you will do the needful soon.
Regards,
Jack Taylor
555-555-55555
Email Format
This is the email format to follow for a Warranty Letter.
To: name@email.com
From: name@email.com
Subject: Claim of warranty
Dear _________ (name),
I am ___________ (name) writing this letter to you with regards to the repair of my laptop. The laptop is in the warranty period and hence I am requesting you to fix the same. There are many issues with the laptop. It reboots automatically, the mouse is inactive, and the booting process is also very slow.
I have purchased the said laptop from your outlet on _________ (date) the order number being ________ (number). The warranty period is one year, and hence you are requested to do the needful at the earliest. A more rapid response is highly appreciated.
Looking forward to a positive reply from your end.
Regards,
______________
(your name)
Leave a Reply
You must be logged in to post a comment.