A resignation cover letter in a norm in the world of employment. An employee can decide to bring professional ties with the other party to an end. An employee can hand in a resignation letter because of personal problems, retirement, a new job or going back to school.
A resignation cover letter can be issued in good or bad terms. It is written to inform the concerned party of your or their departure. It is crucial to give this information well in advance, at least two weeks’ notice so that preparations can be made for the transition. The document formalizes your reasons for leaving the company and allows appreciation of the period in employment.
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Tips for writing a resignation cover letter
- Make sure you keep the language polite and professional to encourage the person to continue reading
- Express gratitude for the period you have worked together
- It is advisable to give a reason for leaving even though it is optional
- Offer to help with the transition process including training and recruiting a replacement
- Note your last day of employment and a reasonable notice
- Give your contact information in case anyone wants to get in touch with you
- Avoid complains and critiques in the letter
Resignation Cover Letter Template
If you are thinking of a resignation letter that will keep you in good standing with your employer even after a bad experience, our free resignation cover letter template, and sample letters will get you there.
Date (date on which letter is written)
My name is __________ and I have been serving in your company __________ for __________. I wish to notify you that I am leaving this position because __________. My last day in office will be __________ and this letter serves as a __________ notice.
It is will great appreciation that I write this letter for the skills and experience that I have acquired in your company. I have acquired skills in handling human resources, staffing, and recruitment process. These skills and experience have boosted my career growth and I am highly thankful. Many thanks to my colleagues who offered me continued support.
I wish to help in the transition process in the last __________. Please let me know what I can do to help in the process including recruitment for the vacant post and training of other members of staff. I will also prepare to handle the files and important documents to the respective parties before I leave.
Here is my email __________ where you can reach me at any time. I hope for your company’s continued success
Resignation Cover Letter Sample
Resignation letters are not easy to write. You want to keep all the information professional and polite. Have a look at the sample resignation cover letter to guide you on how to go about it.
Chief of Staff
61 Queens Road
Date:____________ (Date on which letter is written)
2 Green Lane
Sub; Resignation cover letter
Dear Mr. Duffy,
Kindly accept this letter as a formal notification that I will be leaving the human resource manager position where I have served with Ski Business for five years. My last day in the office will be July 31st, 2019, two months’ notice as required in the company’s regulations.
I appreciate the opportunity to work with your company for the past five years. It has been a learning experience that has improved my professional skills. I am thankful for the opportunities that have enhanced my career growth, the training that has boosted my knowledge in human resources management, and the good colleagues I have worked with.
My reason for leaving is because I intended to pursue master studies abroad. I will train other staff members in the last month to ease the transition. You can keep in touch through my email Brianh4@yahoo.co.uk
I wish your company all the best in its endeavors.
Resignation Cover Letter Email
Emails are rarely used as a formal way of presenting a resignation letter. However, if you prefer writing an email, here is a good example of a resignation cover letter in an email format.
Dear Mr. Duffy,
It is with deep regret that I present this resignation letter. I have worked with Ski Business for five years as the human resource manager. Please accept my resignation letter which I render to you because I will be leaving the country to pursue master studies. I present this letter with two months’ notice as required by the company’s regulation. July 31st, 2009 will be my last day in office.
I am very grateful to your company for the training and experience you have offered me in the course of five years. My human resources skills have improved from the responsibilities given both locally and internationally. I also extend my appreciation to coworkers who have always given me support.
I will see to it that there is a smooth transition process. I will train other colleagues in my duties and responsibilities in the last month. Please let me know if there is anything I can do to help including recruitment for the vacant post. Here is my email address where you can reach me Brianh4@yahoo.co.uk
It will be a pleasure working with you in the future.
A resignation cover letter should be short and precise. Use polite language, avoid criticizing and complaining about your employer or colleagues because such issues are handled in a face to face conversation rather than in a letter. Using professional language is a way of maintaining a good relationship with the other party. It is also advisable to keep contact because you might need them in the future.