The letters that are written for collecting information about job seekers, prices, products, and services before awarding jobs, granting credit, making contracts and giving promotions are known as letters of inquiry. Inquiry letters are usually written by a person so as to clear their doubts with regard to the subject, whether it be a job interview or a conference. An inquiry letter must be written immediately after reading through it so as to prevent any confusion before the day of the said interview/conference.
A conference inquiry letter is usually written by a person who has been invited to a conference and has certain doubts regarding the conference. These doubts could be related to what the conference is going to be about to doubts regarding the time or the venue at which the conference is to be held. Since this is an inquiry letter, it is to be written in a very polite and formal manner.
Table of Contents
Conference Inquiry Letter Writing Tips
- The letter must be written in a formal manner
- It must contain questions asking for specific information
- Request for extra information
- There must be an opening and closing greeting
Conference Inquiry Letter Template
Use our free Conference Inquiry Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________
Date- (on the day the letter is written)
To,
____________
____________
____________
Subject: Inquiry on conference to be held
Respected Sir,
I received news from my colleagues about the Green Earth conference organized by your group and I would like to inquire about the details and requirements to attend the said conference.
I am a strong advocate of wanting to protect the environment, and hence I have a few questions to ask regarding the conference. Since I am not a member of the organisation, will I still be allowed to sit for the conference? If so, am I supposed to pay an extra amount of money or none at all? How should I apply to be a part of the conference?
Aside from these questions, I have some other basic questions that I want to ask such as when and where will the conference be held and will the seating arrangement be on a first-come-first-serve basis? Will the organisation be providing us with lunch?
I have been an environmentalist for a long time, and I am really interested in attending your activity.
If you need to contact me, you may reach me at _________(phone number).
Thank you. I pray for your positive action.
Sincerely,
Your name.
Sample Letter
From,
Deepak Sharma,
Sec-24, Nerul,
Navi Mumbai
8th March 2017.
To,
Christ University,
Bangalore.
Subject: Conference Inquiry letter
Respected Sir,
As told by my colleagues I recently got to know about the Global Mathematics Conference that is to be held in your college campus.
I am writing this letter in order to ask you about certain queries that I have regarding the conference. Since I am not a part of the college faculty, will I be allowed to attend the conference? If so, Will I have to a registration fee?
Aside from that, I would also like to know when the conference will be held and if the seating arrangement is on a first-come-first-serve basis? Will the organisation be providing us with lunch?
I have been an environmentalist for a long time and I am really interested in attending your activity.
If you need to contact me, you may reach me at _________(phone number).
Thank you. I pray for your positive action.
Sincerely,
John Grisham.
Email Format
These letters are written to a third party seeking information about either a job or a company that wishes to make a business relationship. The following is the Email format.
To: name@gmail.com
From: name@gmail.com
Subject: Conference Inquiry Letter
Respected Ma’am,
I received news from my colleagues about the Green Peace conference organized by your college and I would like to inquire about the details and requirements to attend the said conference.
I am writing this letter in order to ask you for certain queries that I have regarding the conference. Since I am not a part of the college faculty, will I be allowed to attend the conference? If so, Will I have to a registration fee?
Aside from that, I would also like to know when the conference will be held and if the seating arrangement is on a first-come-first-serve basis? Will the organisation be providing us with lunch?
I have been an environmentalist for a long time, and I am really interested in attending your activity.
If you need to contact me, you may reach me at _________(phone number).
Thank you. I pray for your positive action.
Sincerely,
John Grisham.