An apology letter for late payment is a letter written by one party to another who are involved in business together. It can be a friendly, informal letter if you know the other person personally. Through this letter, the sender apologizes for late payment and gives a timeline by which he/ she will pay the receiver. One can send the payment along with the letter or give an alternate date. It is a friendly letter with fewer formalities as you personally know the receiver.
Sometimes due to some financial constraints or other unforeseen circumstances, one may not be able to pay for a product or services of a company, hence, it is polite to let the other party know about the delay and apologize for the inconvenience that is caused to the receiver. Be polite and tell the reason for the delay in a straight forward manner and maintain a friendly tone. Implore them to understand your reason for the delay of payment and make sure to assure them that it won’t happen again.
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Apology for Late Payment Letter Template Writing Tips
- This letter is friendly letter so be polite and friendly.
- The language should be simple and easy to understand.
- Make certain the content is clear and short.
- Be polite, humble and respectful.
- Apologize in a polite manner for the late payment and assure them that it won’t happen again.
Apology for Late Payment Letter Template Template
Use our free Apology for Late Payment to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
To,
__________ (Receiver’s name)
__________ (Receiver’s address)
__________
__________
Subject:__________
Dear Mr. /Ms___________ (name of the concerned person),
Last month, our company ____(product or service offered) from your company and I know we still haven’t paid you for ____(product or service). It was very kind of you not to remind me knowing that I was busy. In that reference I would like to apologize to you for the delay in payment. Since last month we went overboard with our company’s expenses, we weren’t able to pay you timely for your services and products.
Sorry for the inconvenience caused. We would pay you by the end of this month. Hope you understand our predicament. We would pay you by cheque and you will definitely receive the money by the end. Thanks for your understanding.
Yours Sincerely,
____________ (Your name and signature)
(Your name and signature)
Sample Letter
From,
Rajeev Sharma,
Recruiting Manager,
Infosys,
Mumbai.
18th March, 2017
To
Ashok Kumar,
System Engineer,
HECL,
Mumbai.
Subject: Apology for Late Payment
Dear Mr.Kumar,
Last month, our company ordered 25 computers from your company and I know we still haven’t paid you for those computers. It was very kind of you not to remind me knowing that I was busy. In that reference, I would like to apologize to you for the delay in payment. Since last month we went overboard with our company’s expenses, we weren’t able to pay you timely for your services and products.
Sorry for the inconvenience caused. We would pay you by the end of this month. Hope you understand our predicament. We would pay you by cheque and you will definitely receive the money by the end. Thanks for your understanding.
Thanking you,
Yours Sincerely,
___________
Rajeev Sharma
Email Format
The following is the email format to write an Apology for Late Payment.
To: name@email.com
From: name@email.com
Subject: Apology for Late Payment
Dear Mr. /Ms___________ (name of the concerned person),
Last month, our company ____(product or service offered) from your company and I know we still haven’t paid you for ____(product or service). It was very kind of you not to remind me knowing that I was busy. In that reference, I would like to apologize to you for the delay in payment. Since last month we went overboard with our company’s expenses, we weren’t able to pay you timely for your services and products.
Sorry for the inconvenience caused. We would pay you by the end of this month. Hope you understand our predicament. We would pay you by cheque and you will definitely receive the money by the end. Thanks for your understanding.
Yours Sincerely,
____________
(Your name )