Pending payments are payments which are subject to minor delays from reviews. In simple words pending payment means the payment which has begun, but is not yet complete. There are many reasons for the delay of payment and one needs to look for the problem and sort it out from their side. Money sometimes becomes a sensitive issue and a demand for payment is very significant. The first party needs to notify the second party regarding the payment issues or the overdue payment so that the second party have ample of time to arrange for the pending payment.
Pending payment letter may be written either by the consumer/ customer or the retailer. This letter may be considered as ‘demand letter’ or ‘letter for payment’. The main purpose of writing this letter is to avoid outstanding/overdue payment and in some cases notify for the same.Sometimes it is not easy for some people to demand money in person and so in this one can write a letter regarding the same. It is always advised to maintain a positive and calm perspective while writing a pending payment letter.
Table of Contents
Pending Payment Letter Template Writing Tips
- The letter should be clear and precise.
- The letter should be positively worded with the use of professional, positive, and polite tone.
- One should remind the payer the undersigned contract regarding the payment.
- One should write the letter before the maturity date.
Pending Payment Letter Template
Use our free Pending Payment Letter Template to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________________
________________.
Date: _______________. (Date on which letter is written)
To,
_________________
_________________.
Subject: __________________. (Main purpose of writing the letter)
Dear _____________, (Madam/ Sir/ Name of the recipient)
This letter is regarding the unpaid invoice amounting $___________ (mention the amount) has become overdue for payment. Would be great if you could make the payments at the earliest.
If the payment has been made by your side then kindly contact us with the receipt. Since we haven’t received any message regarding that.
Otherwise, if you are facing any problem regarding payment or an error is occurring while paying, contact us, we will be happy assisting you.
Thanking you.
Warm regards,
___________________. (Name and signature of the sender)
___________________. (Name of the organization)
Sample Letter
From,
Red Chillies International Ltd.,
New Jersey, United states.
June 5, 2005.
To,
Richa Martin,
Marketing Manager,
Tyre and Tube’s World,
Anna Road,
Chennai-600002, India.
Subject: pending payment
Dear Ms. Richa,
This letter is regarding the overdue payment of the invoice No. 15, amounting $5000 (five thousand dollars), dated April 18, 2005. Would be great if you could make the payments at the earliest.
We understand that payments can sometimes be overlooked but as per our signed contract payment shouldn’t be overdue for more than two months.The second month is going to over soon, so this is just a reminder for you as this may terminate our undersigned contract. Since you are one of our important and regular clients and we never had any payment issues between us so we don’t want to make things harsh between both the companies due to this overdue payment.
If you are facing any problem while making payment, please feel free to contact us. We will be happy assisting you, as, your satisfaction is our first priority.
We look forward to hearing from you soon.
Warm regards,
Mario Barista,
Vice President.
Red Chillies International Ltd.
Email Format
The following is the email format to be followed for a Pending Payment Letter.
To: name@email.com
From: name@email.com
Subject: _______________. (Main Purpose of writing the mail)
Dear ______________, (Madam/ Sir/ Name of the recipient)
This letter is regarding the overdue payment of the invoice no._______ (mention the number), dated_________(mention the date).
We understand that payments can sometimes be overlooked but as per our signed contract payment shouldn’t be overdue for more than two months. Since the second month is going to over soon, so this is just a reminder for you.
If you are facing any problem while making payment, please feel free to contact us. We will be happy assisting you, as, your satisfaction is our first priority.
We look forward to hearing from you soon.
Regards,
_____________. (Name and signature of the sender)
_____________. (Name of the organization)