A Letter of requesting payment is written to the customer or client who has been associated with a service provider and in the event of unpaid dues, the Service provider writes a letter. In this letter, the User or customer needs to be notified about the unpaid dues for the particular service that he had subscribed for. The writer of this request letter gives the details of the service and the break-up charges of the dues as well as the last date of payment.
Also, through this letter, the service provider can inform his customer about the consequences that may be in his way if the payment is not made on or before the time given. So, this letter needs to emphasize the client to make the payment as soon as possible. If you also want to write a letter to your client or customer regarding payment, you can check our the below-mentioned sample and template and can write down your letter now.
Table of Contents
Payment Request Letter Writing Tips
- First and foremost, it is vital to express your earnest gratitude to the customer.
- Inform that there is a pending due of payment.
- Make sure the letter is written politely.
- Provide the options for payment via different modes available and the last date of payment.
- Once you are through writing, please check the same for grammatical errors or punctuation marks.
Payment Request Letter Template
Use our free Payment Request Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
___________ (Name of the Sender)
___________ (Address of the Sender)
Date:______________ (Date on which letter is written)
__________ (Name of the Recipient)
__________ (Address of the Sender)
Subject: _________________________ (Purpose of this Letter)
Dear ________________ (Mrs./Mr.),
It was a great pleasure and privilege for us that you have chosen our network and we are glad serving you.
This letter is to bring it to your notice that your payment for the month of (mention the month) is pending. You have subscribed to the Gold Pack which includes 4 HD channels and 150 Regional and national, international channels. To continue your subscription, we kindly request you to make the payment on our site _________________________(site name).
Further, Missing to make the payment will result in temporary disconnection of the service with extra charges for delay in payment. So please make sure that you make the payment on or before (mention the date).
Hope to serve you better.
___________________ (Name of the Company)
March 27, 2010.
Subject: Request to make the Phone Bill
Dear Mr Fernandes,
This letter is to bring it to your notice that your payment for the month of (mention the month) is pending. You have subscribed to the Gold Pack which includes 4 HD channels and 150 Regional and national, international channels. To continue your subscription, we kindly request you to make the payment on our site www.voiceairnetworks.in.
Further, Missing to make the payment will result in temporary disconnection of the service with extra charges for delay in payment. So please make sure that you make the payment on or before 8th April.
Hope to serve you better.
The following is the email format for Requesting the Customer for Payment.
Subject: Payment Requisition.
Dear _______(Name of the recipient),
Please be informed that your payment for the month of ____________ (month for which the payment is due) is pending with us since last two months. With this mail, we are requesting you to make the payment before (last date of payment) in order to enjoy your subscription. Failing to make payment will result in disconnection of the service permanently, and it also demands a _________amount of dollars (Mention the Amount) for reconnection.
Kindly make urgent payment. We have enclosed the detailed charges herewith and have provided the modes of making payments. You can make payment either by cash/cheque or via online.
Should you have any queries on making payment, kindly write us back so that our executive will get in touch with you as soon as possible.