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Leave Acceptance Thank You Letter

Thank you letter for approval of leave is written to express your sincere thanks towards your employer. By doing this, you will be appreciating your HR manager generosity for taking care of employees’ needs. It is believed that employees are the back bone of an organization’s structure and if their genuine leaves are approved, they must thank the concerned department or manager for the same. This will create a positive impact in your employers’ mind.

  • The first and foremost thing to be kept in mind is that the tone of the letter should be professional , not personal
  • The wordings of the letter should express your courteousness towards your employer and he should feel appreciated
  • Make sure that your letter should not include any irrelevant details. It should be brief and concise.
  • Once you are through writing the letter, please check the same for grammatical mistakes.

Leave Acceptance Thank You Letter Template


Date (Date on which letter is written)



Dear _____________________(Sir/Madam),

I wish to express my sincere thank to you for granting me leave for ____________ ___________ (mention reason for leave). It was a great favor to me. Now I have realized why my co workers praise a lot about you. Your compassion for your employees is commendable.

I would be resuming my duties on _______________(mention date of rejoining after leave). I am also willing to work extra hours, if needed.

I once again would like to express my gratitude for accepting my leave application.

Yours faithfully,


(your name and designation)

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Leave Acceptance Thank You Letter Sample, Email and Example/Format



Date (Date on which letter is written)


Sub: Sincere gratitude for accepting my leave application

Dear Sir,

I would like to express my sincere thanks for granting me leave for three days on occasion of my sister’s wedding. I truly appreciate your compassion towards your employees. You have done a great favor to me by accepting my leave.

I assure you that I will report on duty as soon as possible and I am willing to work extra hours, so that the company should not suffer any loss.

I, once again, would like to express my gratitude for considering my leave application and approving the same.

Yours Sincerely’

Charles Harrison

Email Format

August 5, 2009
Mr. Hendrix Prince,
HR Manager,
HBC Private Ltd,
Fifth Avenue, Prize St.

Dear Hendrix,

I wrote this letter with a deep sense of acknowledgment as a consequence for the concern for your workers and their welfare. I want to thank you for the approval of my leave which I requested a week ago. I cannot express in words how much I thank you for allowing me to visit my sick father. The leave is such a great advantage on my part.

I want to tell you as well that my father begins to recover from the viral fever. I am aware that my leave will cause an increase in my works. But, in a frail attempt, I want to work extra time for me to finish my work loads.

Thank you for your kind consideration.

Sincerely yours,

Charles Matthew

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