A ‘thank you’ letter is the best way to express your feelings of gratitude towards someone. It makes the other person feel special. ‘Thank you’ letters can be written for any occasion, for expression thank you for a party invitation, a gift, for someone’s hospitality and the like. ‘Thank you’ letter should be from the bottom of your heart. Start with mentioning the reason for the letter, i.e. the reason for thanking them. Tell them how helpful they were while providing their service.
Also, mention how useful it turned out for you. You can end the letter by the gesture of giving them something as a gift or by offering them help in the case of an emergency. Following are the tips on how to write a thank you letter. Make sure you keep these points in mind while writing. Also, there is sample letter and mail to help you while writing and you may also download the pdf and .doc files to complete your work even quicker.
Table of Contents
‘Thank You’ Letter Writing Tips
- First and foremost your letter should clearly state the reason behind your gladness.
- Express your sincerest thanks to the concerned person.
- If you are expressing your thanks for a gift, do mention how you are going to utilize it and appreciate the other person’s thoughtfulness for the same.
- Be genuine in your writing as artificial words hold no meaning whatsoever.
- Once you are through writing the letter, please check the same for grammatical mistakes.
‘Thank You Letter’ Template
Use our free Sample Thank You Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
______________
______________
Date:____________ (Date on which letter is written)
To,
______________
______________
Subject:____________________________
Dear ______________________, (name of person)
I would really like to express my sincerest thanks to you and to your family for inviting me over to ________________________(Mention occasion/place). The hospitality offered by your family members is heart warming. I have no words to express my gladness. That moment will remain in my heart forever.
It would be a privilege for me if could come over to my place for ______________(mention occasion/event). I will be glad to host you all.
I once again would like to thank you for such wonderful hospitality. Convey my warm regards to your family members as well.
Yours truly,
_______________(your name)
Sample Letter
Jem Gurudas,
25/B Indra Nagar,
Delhi.
Date: 7th August 2013
Deven Nagpal,
Pink Street
Chandigarh.
Sub: Sincere thanks for your hospitality
Dear Deven,
I would like to express my sincerest thanks to you and to your family for such a wonderful weekend spent with you. All the members of your family were very warm and hospitable towards me and I felt completely at home with all of you. Your mother is really a gem of a person. I truly enjoyed every moment of my stay at your place.
Once again, I would like to appreciate you for inviting me over for the weekend party. It would be a pleasure for me if you could take some time out and bring your family for dinner at my place sometime. We can discuss and fix a date soon.
Looking forward to seeing you.
Yours truly,
Jem
Email Format
Following is the email format that has to be followed for a ‘thank you’ letter.
To: name@email.com
From: name @email.com
Subject: Sincere thanks for your hospitality
Dear Jem,
I would like to express my sincerest thanks to you and to your family for such a wonderful weekend spent with you. All the members of your family were very warm and hospitable towards me and I felt completely at home with all of you. Your mother is really a gem of a person. I truly enjoyed every moment of my stay at your place.
Once again, I would like to appreciate you for inviting me over for the weekend party. It would be a pleasure for me if you could take some time out and bring your family for dinner at my place sometime. We can discuss and fix a date soon.
Yours Sincerely,
Anoopa
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