Thank you letter is written to a person to express your gratitude towards another person. Whether it is a job interview selection, invitation, gift, promotion; occasion can be anything, but a thank you letter makes the person feel special and appreciated. It is an opportunity to reinforce your emotions into a thank you note.
A thank you letter may be written in response to a party or wedding invitation, upon receiving a gift, post a promotion, for thanking someone for a favor or lending money or to express your feelings towards someone whom you love.
Table of Contents
Thank You Letter Format Writing Tips
- First and foremost it is vital to express your sincerest thanks to the concerned person.
- Your feelings should be expressed in such a way that it leaves an impact.
- As a token of appreciation, please enclose a small gift or a voucher.
- Be genuine in your expression as forced, or artificial wordings never reach out to the other person.
- On completion of the letter, please check the same for punctuation errors or spelling mistakes.
Thank You Letter Format Template
Use our free Thank you Letter Format to help you get started.
From,
______________
______________
Date:___________ (Date on which letter is written)
To,
_____________
_____________
Subject:__________________________
Dear ____________________(Sir/Madam) OR (Surname of the concerned person),
I truly express my sincerest thanks for ______________________________(mention reason for conveying thanks to the person concerned). I truly appreciate your gesture and thoughtfulness.
Please find a small gift with this letter as a token of my gratefulness. Do let me know if there is anything I can do for you I will be more than happy to assist.
I am looking forward to meeting you soon and revive the good times spent together. Please convey my regards to everyone.
Thank you once again,
Yours sincerely’
______________________
Sample Letter
From,
Peter Dsouza
Block 7, La Salette,
MG Road,
13th October 2013
To,
Mr. Francis
Sector 7, Laxmi Road
Wanowrie,
Nashik – 412343
Subject: Thanks for the selection
Dear Mr. Francis,
I humbly express my gratitude for considering me capable for the post of Marketing Manager. I truly appreciate your faith in me, and I assure you that I will discharge my duties to the best of my capability. You will not regret your decision.
I, once again, thank you for taking your time out for the interview and giving me a chance to prove my capabilities.
I am looking forward to starting the work from coming Monday.
Thanking you,
Yours Sincerely,
Peter D’souza
Email Format
Given below is an email format of a thank you letter.
To: name@email.com
From: name@email.com
Subject-thank you letter.
Dear Sir,
(It is important to write the following paragraph to introduce your letter to the reader).
Always begin with the words “Thank You” to make the message precise and clear. Make sure to keep rest of the information short, crisp and to the point. You should refer to the gift by its name and not just as the gift; this gives a personal touch to your letter. For example, if the gift is a pen or a vase, always say “thank you for the beautiful vase/pen,” instead of “thank you for the gift.”
(When you describe the gift, refrain yourself from using the slang words. Elaborate on the gift you received and also mention how you would be using it)
Always sign off the letter by saying Thank You again.
Yours Respectfully,
______________
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