A complain letter about harassment can be written by an employee against a colleague or superior to the concerned authority by producing ample proof for the same since it is the reputation of another employee in question.
As far as possible, forward a copy of this letter to HR -department as proof of communiqué for future reference. The letter should be brief and concise.
Follow the below-given tips and refer the provided samples to write a sample complaint letter about harassment like verbal abuse, mental harassment or hostile work environment.
Complaint Letter About Harassment Writing Tips:
- Start by stating your designation and department of work. Mention name of superior who is harassing you and duration of harassment.
- Explain in brief about how you are being harassed.
- Mention threat used by superior while harassing you.
- Mention your compulsions if any for remaining silent about this issue for a while.
- End by requesting concerned authority to take suitable action against your superior for harassment.
Complaint Letter About Harassment Template
From
__________ (your name)
__________(designation)
__________ (office address)
To
__________ (name of recipient)
__________ (designation)
__________ (name of organization)
__________ (address)
__________
__________
Date __________ (date of writing letter)
Dear Sir/Madam,
I am employed in ….-department for the past …(mention duration). I report to …(mention boss’s name) for work. I wish to bring to your notice that I am being harassed mentally and asked for …(mention favor asked) for the past…(mention duration of harassment).
I am asked to …(explain how you are being harassed)
When I refused a similar favour on…(mention date if possible), I was threatened with …(mention threat used).
I was silent about these incidents for long since.. …(mention your compulsions). I request you to treat this as a complaint against my superior for harassment and take suitable action at the earliest.
Yours Sincerely
__________ (your name)
Complaint Letter About Harassment Sample, Email and Example/Format
Sample
From
Ashley Callahan
Sales Executive
Suntech Pvt Ltd
Michigan
To
Pater Ballem
Manager HR
Suntech Pvt Ltd
Michigan
12 September 2013
Dear Mr Ballem,
I am employed in the sales- a department under probation for the past six months. I report to Mrs.Suzane for work. I wish to bring to your notice that she has been harassing me mentally and taking undue advantage of my temporary appointment.
I am asked to complete her errands during field-trips, including paying her children’s’ school fee, making her reservations and bookings for vacation, taking print-outs for her son’s project work and much more.
When I refused a similar favour on 10 September 2013, she hinted that this could cost me my job-confirmation. I did not report about these incidents for long since permanency in this job means a lot to me.
I request you to treat this as a complaint against my superior for harassment and take suitable action at the earliest.
Yours Sincerely
____________
Ashley Callahan
Email Format
Mr/Mrs ___________
Address___________
Date ___________
Subject: – Complaint about harassment
Dear Mr/Mrs
With due respect, I will like to bring to your attention the rude and incompetent behaviour of Mr___________ (Name).His attitude toward the junior is non-professional. He has been treating his juniors in the way unacceptable.
It is due to all this we find it difficult to work along with him. He is also exploiting his positions for his gains and even threatened many colleagues and juniors. The reports made by him also have many irregularities and facts have been misquoted to make the stories look one-sided. His reports and memos for promotion are also biased.
It’s our humble request that kindly looks into the matter and take some serious steps in this regard to improve his conduct and behaviour.
Thanking you
Yours
Name _____________
Designation_____________
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