A complaint letter is written to voice one’s problem and have it fixed at the earliest. A Complaint letter is a semi-official means of communication as compared to verbal means. The complainant pens down his/her problem asks concerned authorities to intervene and sort out the grievance and also suggests remedies if possible. A tenant complaint letter is written by a tenant to the owner requesting him/her to solve a problem at hand. The problem could be continuing for long despite repeated reminders, or the owner could have avoided taking any action. This letter usually follows verbal reminders and is used as a last attempt to coerce the owner into working towards ending the problem faced by the tenant.
The letter must be in a polite way but demanding the needs to adhere. It should carry over the passive voice throughout, and avoidance of arrogant vocabulary is required. It is a form of request letter but in a polite demeaning manner. As the owner might not have adhered to the needs specified by the tenant earlier.
Table of Contents
Tenant Complaint Letter Writing Tips
- Start by mentioning that you want the owner’s assistance to rid a problem at hand.
- Briefly, explain your grievance.
- Mention that despite earlier reminders, the problem persists. Mention date/time of its recurrence and hardship you faced this time.
- End by requesting the owner to rid the problem. Suggest ways and means if possible.
Tenant Complaint Letter Template
Use our free Tenant Complaint Letter to help you get started.
__________ (your name)
__________ (your address)
Date:________________9when is the letter written)
__________ (name of recipient)
I am writing this letter as a last means of requesting you to resolve my problem in hand _______(briefly explain your problem)
Despite repeated reminders, there has been no change in the situation. Due to a similar incidence on __________ (mention date and time of incidence if possible)__________(mention about the hardship you faced due to its recurrence)I would be grateful if you could …(suggest how the owner can rid the problem) Please do the needful and oblige.
__________ I would be grateful if you could ________(suggest how the owner can rid the problem) Please do the needful and oblige.
__________ (your name)
346, First floor,
18 April 2015
Dear Mr. Jonathan,
I am writing this letter as a last means of requesting you to resolve my problem at hand more so because you tour very often and I rarely get to meet you.
I have mentioned many times earlier on that your son plays music in very loud volume while partying with his friends in your residence which are disturbing and troublesome since I have an aged and ailing mother in my care.
Despite telling him repeatedly, there has been no change in his attitude. During a similar party yesterday, the music continued till 2 a.m and my mother had to be rushed to the hospital due to a sudden rise in her blood pressure since she could not sleep. It was tough to handle the situation alone since her condition deteriorated rapidly.
While I appreciate his need to enjoy with his friends, I would be grateful if you could advise him not to play the music too loud after 10.30 p.m when it is time for my mother to rest. Please do the needful and oblige.
The following is the Email Format that should be followed while writing a Tenant Complaint Letter.
This is about the problem we are facing every day because of the loud music from your house. My children are both studying in higher secondary school, and the music from your house is disturbing them in their studies.
I can understand that for once in a while partying and having such music is okay, but now it had become a regular affair and had become a cause of the disturbance. I understand that everyone has the right to enjoy but the volume of the television is there from morning to evening, and the loud music is very disturbing. Please take care of it as the volume is distracting us from work and children get distracted from the studies. I am sure you will understand how important is the class X and XII exams. My mother is very old and is a heart patient who is bedridden and needs good sleep at night. But the loud noise from your flat she is not sleeping well and her health are getting affected.
I have been trying to meet you and discuss this, but I was told that you were away on a business tour.
Hope you understand our problem and reduce the volume so that we can stay in a Friendlier manner.