A complaint letter to the apartment manager is written by a tenant/owner if repeated requests for certain new/repair works or disputes among occupants remains unresolved. The apartment manager is responsible for maintaining discipline/order in the society; ensure completion of common tasks and repairs like the cleanliness of corridors, plumbing and electrical repairs, collection, and disbursement of funds for maintenance of building and common-area and so on.
While writing the letter make sure that you do not use any rude language. The letter must be a reminder letter mentioning all the complaints that you have been reminding time and again. It would be better if all the complaints are written point wise so that the Apartment Manager can quickly look into the matter.
Even though it is a complaint letter make sure to be polite enough while writing the letter. One can always use a polite tone while complaining also.
Complaint Letter To Apartment Manager Writing Tips
- Start by mentioning your flat number and then briefly explain the problem at hand.
- After giving details of previous reminders or communiqués, mention if the problem is still unresolved.
- End by requesting the manager to intervene and resolve this issue immediately to avoid future inconvenience.
- Be kind and polite enough while mentioning all the complaints.
Complaint Letter To Apartment Manager Template
Use our free Complaint Letter to Apartment Manager to help you get started. S
From,
__________ (your name)
__________
__________ (your address)
Date: __________ (date of writing letter)
To,
__________ (name of recipient)
__________ (designation)
__________ (name and address of apartment)
__________
__________
Subject ___________ (mention the subject)
Dear Sir/Madam,
I am a resident of Flat-No-…(mention number) in this apartment. I wanted to bring it to your notice that …(briefly explain the problem in hand ).
The problem remains unresolved despite several reminders. ….(give details of previous communiqués with the society authorities/ other residents concerned with your problem)
I request you to intervene as manager of this society and take immediate action in this regard to make our living in this apartment friendly and hassle-free.
Yours Sincerely,
__________ (your name)
Sample Letter
From,
Mike Milligan,
Flat No-46,
New Castle Apartment,
Beaver’s Street,
Texas.
12 September 2013
To,
Jake Jonathan,
Manager,
New Castle Apartment.
Subject: Complaint Letter to Apartment Manager
Dear Mr. Jonathan,
I am a resident of Flat-No-46 in this New Castle Apartment. I wanted to bring it to your notice that despite many verbal reminders to the occupants of the Flat No- 56; they continue to take their pet by common lift and not stairs as was decided in the last society meeting.
The dog is not trained yet, and the lift is soiled many a time which makes it difficult for us to use it when required. I had also shown you the extent of their negligence when its poop was left un-cleaned outside my flat last week. This problem remains unresolved despite several reminders
The residents spoke rudely to my wife today when she addressed this issue and said that they had the right to use common facilities in the manner they wished to since they were owners of their flat. Such remarks in this apartment in which occupants share cordial relations are uncalled for.
I request you to intervene as manager of this society and take immediate action in this regard and make our living in this apartment congenial and hassle-free.
Yours Sincerely,
Mike Milligan.
Email Format
The following is the Email Format that should be followed while writing a Complaint Letter to Apartment Manager.
To: name@email.com
From: name@email.com
SUBJECT: Complaint Letter to Apartment Manager
Dear ________(name of the receiver),
This is to inform you that I am a tenant of JK apartments, flat no 506 and I have a major problem in the kitchen. The passage to the drain is blocked, and the water is leaking continuously. I first thought that it was a clog in the drain and put a special powder which cleans the blockage of the drain but that didn’t work.
I informed the secretary about it two days back but hasn’t yet turned up with a plumber. I can’t go to the kitchen as it stinks and the water is getting blocked which can spread infection due to bacteria and pests.
According to the contract, such things should be taken care by the apartment management, but I am disappointed by the way things are going on, even after repeated calls no one bothers to check the problem. I request you to look into the matter soon and repair it at the earliest.
Yours Sincerely,
___________
(Your name)
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