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Volunteer Termination Letter

There are many organizations all over the world who demand dedicated people to volunteer for a certain job. The volunteers generally sign a contract deciding the time and value of rendering his services to the organization. Upon facing some unavoidable situations, a volunteer may need to terminate the contract for better reasons. Thus he needs an effective way to convey his decision to his superiors. A termination letter will best serve the purpose.  But someone might face some trivial problems due to the lack of proper knowledge of how to write a letter to inform termination of volunteering service.

  • Sufficient formality should be maintained while writing the letter.
  • The necessary details about the reason of the termination should be clearly stated.
  • The letter should be written with proper respect.
  • No harsh words should be used if the termination is due to any disappointment or any provocative reasons.
  • The letter should be precisely written.
  • The date of the termination of the letter should be mentioned properly.

Volunteer Termination Letter Template

Use our free Volunteer Termination Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

_______________

_______________

_______________

Date: _______________ (date on which the letter is written)

To,

_______________

_______________

_______________

Sub: The termination of volunteering service

Respected Sir,

I have been associated with your organization volunteering for the________________ (job volunteered for) for nearly ______________(period of volunteering). I feel deep regret informing you that I am compelled to take the decision of ending the contract due to some unavoidable reasons.

I will not be able to render my services to your company properly due to ________________________________________ (reason for the termination). Under these dire circumstances to avoid inconveniences of any sort, I request the truncation of my contract with your company on the _______________ (Date of termination) and allow me to move on.

Thanking you,

Yours faithfully,

 

Name and Signature

 

Download Template (Doc and PDF)

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Volunteer Termination Letter Sample, Email and Example/Format

Sample

From,

_______________

_______________

_______________

Date: _______________ (date on which the letter is written)

To,

_______________

_______________

_______________

Sub: The termination of volunteering service

Respected Sir,

I have been associated with your organization volunteering for the Educational Program for nearly 5 years. I feel deep regret informing you that in spite of my love for the aforesaid job, I am compelled to take the decision of ending the contract due to some unavoidable reasons.

I and my family are moving to a far off locality seeking a better livelihood. Thus I will not be able to render my services to your company properly. Under these dire situations, to avoid inconveniences of any sort, I request the truncation of my contract with your company on the 15th of next month and allow me to move on.

Thanking you,

 

Yours faithfully,

 

Name and Signature

 

Email Format

The letter is used to inform an establishment in which you have been volunteering that you will be no more able to continue giving your services to them. The reason for your volunteer termination, the date from which you wish to stop your services and a thank you note at end is given in this letter. This letter is a good way to convey your decisions to the person. If you have no idea of writing a volunteer termination letter then follow this given below letter.

Dear Sir,

Sub: Termination of Volunteer Service.

I am moving to US to pursue my higher studies. This makes it not possible for me to volunteer in Save the Children organization hence forth. Therefore I request you to please truncate my appointment as a volunteer here, preferably effective from 31st January 2010.

Thank you for the opportunity given to me to render my volunteering services for you.

Yours sincerely,

 

Swaroopa Sudhir

 

Volunteer Termination Letter Generator

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