The pillars of success of an organization stand upon the base of the dedication and hard work of its employees. Sometimes the progress of the organization gets hampered to a great extent by the constant poor performance of any employee. In these circumstances, the managing body of the organization needs to terminate the employee’s association with them for betterment.
However one may face great difficulty in writing a letter to convey the termination message to the employee. Termination letter for poor performance and attendance is written by an employer to his employee, ending his stint in the organization as his poor performance becomes a liability.
An employee should be an asset, and when his performance, rather non-performance, leads to losses or attracts threats, it is better to end the contract.
This letter should clearly state the reason for termination, the expectations that the employer had compared with the actual performance and recommendations to improve his working ability.
While writing a termination letter to an employee due to poor performance or poor work quality, do not forget to refer the following samples and templates.
Termination Letter for Non-Performance Writing Tips
- The language of the letter should be strictly formal.
- The reason for termination should be mentioned in the letter.
- No abusive or harsh words should be included to refrain from hurting the feelings of the employee.
- An amiable and calm attitude should be maintained while writing the letter.
- The letter should be concluded with some positive words to make things easy for the employee.
- The date of termination should be mentioned.
Termination Letter for Non-Performance Template
Use our free Termination Letter for Non-Performance to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______________
_______________
_______________
Date: _______________ (date on which the letter is written)
To,
_______________
_______________
_______________
Sub: Termination of service with the company due to non-performance.
Dear Mr. _____________ (name of the employee),
We regretfully notify you that after a series of serious discussions, we have concluded that the company demands the termination of your services due to the constant lack of efficient performance shown by you.
You have shown indifference towards the cause of the company for a prolonged period. We have been continuously monitoring your actions, and we found no trace of slightest improvements, in your performance. Thus keeping the company`s losses incurred due to your lack of performance in mind, we have decided to terminate your services with this company with effect from ___________________ (date of termination).
Thanking you,
______________
Name and Signature
Sample Letter
From,
Subhash Bose,
Aptech Ltd,
Worli,
Mumbai
Date: _______________ (date on which the letter is written)
To,
Adit Kapoor,
Scalisium Ltd,
Chembur,
Mumbai
Sub: Termination of service with the company due to poor performance.
Dear Mr. Adit Kapoor,
We regretfully notify you that after a series of serious discussions, we have come to the conclusion that the company demands the termination of your services due to the constant lack of efficient performance shown by you.
You have shown indifference towards the cause of the company for a prolonged period. We have constantly been monitoring your actions, and we found no trace of slightest improvements, in your performance. Thus keeping the company`s losses incurred due to your lack of performance in mind, we have decided to terminate your services with this company with effect from ___________________ (date of termination).
Thanking you,
Subhash Bose
Email Format
The following is the Email Format to be followed for Employee Termination Letter Due To Non-Performance.
To: name@email.com
From: name@email.com
Sub: Termination of service with the company due to poor performance.
Mr. Swinger,
We are regretful to notify you that your services have been terminated from this company due to your poor performance. It’s the committee’s decision to terminate employees whose performance is poor for more than six months in the past, and the listed chart involves your name in it.
Your performance shows no improvement for the past eight months, and there have been no orders from your team for the last one year. Being a marketing manager, this is not expected of you. Thus, you are being terminated from services. Your dues will be settled within a month’s time.
Thank you for your services rendered.
Sincerely,
_____________
The Board of Directors.
TTS solutions.
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