The termination letter is an essential part of official letters. A formal letter is of many types; termination is one of them. These are mainly written to sack someone from the organization. After sacking or throwing him out, he does not receive any types of benefits — not even the provident fund.
Although some company has the provision of giving half of the provident fund, these letters are written to those persons who do not abide by the rules and regulations that are followed in a company.
Find below the samples and tips to write a termination of services letter to vendor or clients.
Service Termination Letter Writing Tips:
- The letter should be checked for any mistakes.
- The language should be decent.
- Not even a slightest trace of disrespect should be depicted.
Service Termination Letter Template
Date: __________ (letter writer wrote the letter on this very day)
Subject: Denial of further services
It is on me to give you the bad news that your services are terminated. That means you will not act as our manufacturer. The reason is simple, and that is cheaper and more advanced goods with extra facilities. All of your payments and bills extra are sent to you in your office
It is also necessary for you to know that the senior officials made the decision of the company, including the marketing director, the decision is irrevocable. I hope that you will soon find another contract, henceforth boosting up your life. Thanking you.
Name and signature
Service Termination Letter Sample, Email and Example/Format
Date: __________ (Sender of the letter wrote the letter on this very date)
701 Stellar Tower,
Subject: Termination of software development services
This is to inform you that we, at this moment, deny any contract with your company. The decision was made by the senior officials and cannot be changed. You’re developed many software’s for us. The reason for the denial is that our company found a new cheaper company in the market. It is also mentioned that the developments made by you were not up to the mark and had some glitches in them. The glitches that occurred were harmful to the health of the main computer.
All your stuff and payments are delivered to your office. The fees are reduced a bit for the servicing of the glitches. The payments I hope that you find the best way to flourish in the future. I hope you will avoid glitches in life. Thanking you.
Name and Signature
The letter intends to inform your client that you are no more willing to provide any services to him/her since he/she has not been paying bills regularly on time. You mention the contract that has been signed between you as a reference, which reasons out your act of terminating your services towards him/her. You also request the client to pay the outstanding bills. Through this letter, communicate those problems and your future decision to work with this company. Here is a good sample regarding the same.
SUBJECT: Termination Letter
Ref: Our Service Contract dated 20th October 2009.
We want to bring it to your notice that as per our present service contract cited above, our services towards you stand canceled owing to delayed and irregular payments by your establishment. Our services to you remain terminated with effect from 20th February 2010.
We request you to kindly make the payment for all the outstanding bills by 10th February 2010.
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