The authorities of many organizations sometimes face the awkward situation where they perceive that the absence of an employee is preferred over his presence to ensure the betterment of the company. This is due to diminished performing abilities in the employee. And it is a problem faced by many while venturing into writing a letter to inform an employee about his getting sacked, that they fail to write such a strict matter in a most amiable way, as it is morally unacceptable to become the cause of anyone`s sorrow.
Employment Contract Termination Letter Writing Tips:
- The letter should be written with the most positive vibes.
- One should take good care of not including harsh abusive comments as one must never hurt one`s feelings.
- The letter should be formal and must not contain any personal views or comments.
- The date of the termination should be mentioned.
- Necessary details regarding the matter should be properly mentioned.
Employment Contract Termination Letter Template
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: Termination of the contract of service with our company
Dear ___________ (name of the employee concerned),
Regarding the letter written to you by our _____________ (official concerned) dated ________________ (date concerned) warning you about your lack of focus in doing field work and the following disciplinary actions, it has been brought to our notice that seemingly the warning had no effect on your attitude.
Thus on behalf of the ________________ (concerned authority) of our company, I inform you that we have decided to terminate the contract of servitude with our company within__________________ (desired date of the proposed termination). Your resignation should be submitted to the official letter within the stipulated time or else the situation will be dealt with properly. Hope you understand the urgency of the situation and act likewise.
Thanking you,
Name and Signature
Download Template (Doc and PDF)
Employment Contract Termination Letter Sample, Email and Example/Format
From,
Subhir Das,
Zenith Computers,
Powai,
Mumbai
Date: ________ (date of writing the letter)
To,
Abhishek Sinha
Zenith Computers,
Powai,
Mumbai
Subject: Termination of the contract of service with our company
Dear Mr.Abhishek,
Regarding the letter written to you by our Managing Director dated DD/MM/YYYY warning you about your lack of focus in doing field work and the following disciplinary actions, it has been brought to our notice that seemingly the warning had no effect on your attitude.
Thus on behalf of the HR department of our company, I inform you that we have decided to terminate the contract of servitude with our company. Your resignation should be submitted to the official letter within the stipulated time or else the situation will be dealt with properly, however unpleasant it might be.
Expecting your full co-operation.
Thanking you,
Subhir Das
Email Format
To: name@email.com
From: name@email.com
Subject: EMPLOYMENT CONTRACT TERMINATION LETTER
Dear ___________
We regret to inform you that your services will be terminated from 01/09/2010. This decision purely lies in the hands of management and is force to be applicable w.e.f. the above mentioned date.
The decision to terminate your services has not been taken immediately but after warning you a several times. But it has been observed that all the warnings have been violated with the rules, regulations and code of conduct to be observed. We are disappointed to inform you that your behavior with your other colleagues, TL’s and other staff members is not digestible.
We cannot accept such behavior as our other staff members have been complaining about your false promises to clients on the phone. Even after permitting you a second chance to resume your services with the right behavior and also nominating your name for the annual compensation benefits (bonus), you showed no sign of change. Moreover, you raised your voice for a hike in your salary by 20% with this rude attitude and bad of conduct. The co. can’t afford to accept your hike during a recession period.
Henceforth, the co. terminates your employment from 01/09/2010. You may handover all your pending work to your colleagues. We hope that you would change your behavior in future and wish all the very best.
Yours truly,
For ABC Ltd.
(Authorized Signatory)
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