This kind of letter is written to a vendor, supplying goods, for terminating any contract with him/her because of any type of discrepancies in the supply of the products such as delayed for irregular supplies and maybe many other reasons. The final date, i.e., the time from which the dealers are going to stop receiving goods from the vendor, must be mentioned in the letter to settle the final payments.
Here are useful tips to help you write a notice of termination of the service contract to the client or vendor for poor performance. Refer the following sample to learn how to write a letter to discontinue service.
Vendor Termination Letter Writing Tips:
- The letter must contain the exact reason, described clearly, of the termination of the services be described in detail.
- It should be kept in mind that no harsh or offensive language is used in the letter since it is a formal letter.
- The date of the final day, the dealer is going to end up the contract, must be mentioned explicitly in the letter, to clear up all the monetary dues.
- The letter must be ended with politeness and proper thanksgiving.
Vendor Termination Letter Template
Date: ____________ (date of the writing of the letter)
Subject: termination of vendor contract
Dear _________ (name and salutation of the receiver),
You have been a vendor for our company since the last one year and we had a contract of four years of your service. But since you are unable to provide us our requirements in proper time, our company is getting lagged in many respects. Even the quality of your supplies have also depleted to a huge extent since the last four months, we have been observing.
Since we are receiving a massive amount of customer dissatisfaction reviews leading to significant losses to our company, we’d like to end up this contract with you on the upcoming ____________ (date of the termination). We need a much more efficient supplier, which you couldn’t meet up to. You are requested to co-operate with us to the fullest for settling up all the financial dues as early as possible.
Name and signature
Vendor Termination Letter Sample, Email, and Example/Format
Subject: letter for termination
This letter is to inform you that we are very disappointed with your services. Our company is suffering huge losses because of your irregular or untimed supplies of the products since we were dependent on you for completing our projects. Hence we’d like to terminate this contract with you.
The final day of the termination has been decided to be ABC, and you are kindly requested to clear all the monetary settlements before that.
This letter can be used to let your vendor know that you are dissatisfied with his poor services like delayed/irregular supplies and hence are terminating your contract with him. The date from which the termination comes into existence is mentioned along with the request coordination action for the final settlements. Here is a good sample for vendor termination letter, and you can follow this as well.
to: email of the receiver
from: email of the sender
Subject: termination letter
Sub: Termination of your Vendor Contract for the supply of water.
Ref: Our Vendor Contract dated 20th October 2009.
We want to inform you that our contract with you mentioned above in “Ref” for the supply of bottled mineral water stands terminated owing to delayed and irregular supplies by your establishment. Our whole business process is suffering due to this reason.
The vendor contract comes to closure from 20th February 2010 onwards. We request you to co-ordinate with the bill settlements, if any, with us, within 10th February 2010.
I am thanking you.
Twain Con Hospital
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