A tenancy termination letter is written to inform a tenant that the owner is no more interested in renting his/her premises any further and hence is canceling the tenancy of the person, the letter is addressed to. The proper reason of this action must be mentioned clearly in the letter, and every action is taken must be in the line of the agreement that had been signed by the owner as well as the tenant before renting the premises. The letter is written as a request to the tenant to vacate the place as soon as possible.
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Tenancy Termination Letter Writing Tips:
- The letter is mandatory to be written in fully formal language mentioning the reasons politely to the tenant.
- The reason for the auctioned must be mentioned clearly in the letter so that no misunderstanding is created between the owner and the tenant.
- The letter must contain the exact date on which the tenant is requested to vacate the place, clearing all the due payments.
- The letter must be ended up with proper thanksgiving and if possible some suggestions to the tenant for some other place on rent.
- Every reason mentioned in the letter must abide by the terms of the legal agreement. No wrong information must be written.
Tenancy Termination Letter Template
Date: ____________ (date of the writing of the letter)
Subject: tenancy termination
Dear __________ (name of the receiver of the letter),
According to the legal agreement we signed before I rented my house to you, I hereby cancel your tenancy because of ________________________________________________________ (reason for the action). You are requested to leave the place with all your belongings within __________ (date of the termination).
Please clear all the due payments within the given date and vacate the place as earlier as possible since I’m going to give another tenant, this house, on rent.
Name and signature
Tenancy Termination Letter Sample, Email and Example/Format
Date: DD/MM/YYYY(date of the writing of the letter)
Subject: Termination of tenancy
This letter is to inform you that according to the agreement we signed on before I gave my premises on rent to you, I cancel your tenancy because of your irregular and untimely payments every month. The termination date holds till DD/MM/YYYY, and within DD/MM/YYYY you’ll have to vacate the premises.
I request you to clear all the due payments before the given time. I am going to rent this house to another tenant. So please do not make any delay in vacating the place.
This letter lets your tenant know that you are canceling his/her tenancy and will no more be interested in renting your premises to him/her. It states that the non-prompt rent payments are the reason for you to take this action and this is in line with the lease agreement you both have signed earlier. You request the tenant to vacate your place and make all the due payments.
Sub: Termination of our Tenancy Lease Deed.
Ref: Our Tenancy Lease Deed dated 20th October 2009.
As per the information in the lease deed enclosed above, your tenancy has been canceled due to your delayed and irregular payment of monthly rent. The lease termination holds good from 20th February 2010, and hence I request you to vacate the premises within 1st March 2010.
I also request you to please make all your due payments towards the rent by 10th February 2010. I want the new tenant to live in this place so please vacant the same soon.