The tenancy agreement involves the rent and lease report which is prepared to take the interests of both parties- the landlord and the tenant. It is usually prepared in the context of renting out residential or commercial property.
Every agreement should be in writing and before the lease begins, the landlord is needed to give a copy to the tenant. Keep in mind that the Residential Tenancies Act applies even though the agreement is not received in writing.
The tenancy agreement should include all the terms and conditions of tenancy and must be carefully read by the tenant before signing. Specify everything in the agreement clearly to avoid any confusion.
Table of Contents
Tenancy Agreement Letter Writing Tips
- It should include the interests of both the landlord and the tenant
- It is primarily concerned with renting out residential or commercial property
- The interests of both parties should be included- how the menace of the landlord can be avoided and how far the landlord not getting rent on time can be prevented.
- Another important factor is to seek the help of a professional advocate and get a professionally drafted rental/lease agreement!
- Make sure you get your rent and lease agreement correct.
- The agreement should specify the transfer ownership from the landlord to the tenant,
- The period of the agreement also should be specified
- Terms and conditions of all the matters should be made clear
- A standard format of the Rent and Lease Agreement the duration of the lease, rent clause for renewal, if any, rights of parties involved, security deposited, termination, etc
Tenancy Agreement Letter Template
Use our free Tenancy Agreement Letter to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject – _______________________(Mention the purpose).
I ____(Your name) at this moment give my consent to this agreement to lease out my land to the concerned party’s _______(name, address specified) use for the next five years from ___ to ___(Mention the tenure). The terms and conditions that were mutually agreed are being given the finality here.
The party concerned will be entitled to its usefully but will have no claim to its ownership. As per the agreement, the party concerned has taken the land for paddy cultivation.
As per the agreement, the land is being leased out on a contract charge of Rs ___(cost) per year with an advance payment of the one-yethe ar advance amount. As per the agreement, as the owner of the land, I have nothing to say about the property except its ownership for the stipulated time of lease agreement with you.
Name and signature
Date: ____________ (date of the writing of the letter)
Subject: tenancy termination
Dear __________ (name of the receiver of the letter),
According to the legal agreement we signed before I rented my house to you, I hereby cancel your tenancy because of ________________________________________________________ (reason for the action). You are requested to leave the place with all your belongings within __________ (date of the termination).
Please clear all the due payments within the given date and vacate the place as earlier as possible since I’m going to give another tenant, this house, on rent.
Name and signature
Tenancy Agreement Letter Sample
Below mentioned is a sample of a Tenancy Agreement Letter.
Ms. Goldie Matthews
14, Crow Street
Eastbourne, Florida, USA.
Date: 1st October 2013
1003 breeze towers,
Eastbourne, Florida, USA
Subject – Tenancy Agreement Letter
This is to give legality to the agreement to lease out my land for your use for the next five years starting from Dec 2013 to Dec 31, 2018. For this, the terms and conditions will have to be made clear. You will be entitled to its use only, and there will not be any claim to its ownership.
You can do paddy cultivation there as per the agreement, and as the first party to the agreement, I have no claim to any product you obtain from the land being leased out to you.
As per the agreement mutually agreed upon, the land is being leased out on a contract charge of Rs 5 lakhs per year, and you are decided to pay a one-year advance amount of Rs 5 lakhs in advance before handing over the land to you.
As per the agreement, other than the ownership of the land, I have nothing to say about the land and you are rendered the full right to use it for the paddy cultivation or any cultivation for that matter that has the proper legal approval from the government.
The subsequent year also the lease amount should be paid one year in advance i.e., before 31st December of each year.
If you have any doubts regarding the clauses and provisions added and included in the legal agreement, please feel free to contact me for further assistance. Or if you are comfortable with the provisions of the draft, please sign in the spaces provided below as a token of approval from your side.
Date: DD/MM/YYYY(date of the writing of the letter)
Subject: Termination of tenancy
This letter is to inform you that according to the agreement we signed on before I gave my premises on rent to you, I cancel your tenancy because of your irregular and untimely payments every month. The termination date holds till DD/MM/YYYY, and within DD/MM/YYYY you’ll have to vacate the premises.
I request you to clear all the due payments before the given time. I am going to rent this house to another tenant. So please do not make any delay in vacating the place.
Tenancy Agreement Letter Email Format
Below mentioned is a email format of a Tenancy Agreement Letter.
Dear Mr. Narayan,
This is to consent concerning your recent telephonic conversation to deal with & accept the clauses as proposed to enter into the tenancy agreement about the subject.
This one is to confirm & acknowledge the clauses to pay a sum amount of Rupees 10,000/- inclusive of monthly rentals, amenities maintenance, water charge bills & to bear the electricity bills separately. Further kindly requesting you to extend the renewal period from eleven months time to replace for eighteen months.
Lastly to request to give more than a month’s notice to vacate in any default from our side or any unavoidable crisis. Enclosing herewith four post-dated cheques as to abide with the clauses & also includes the advance deposit.
Ms. Ankita Singh.
As per the information in the lease deed enclosed above, your tenancy has been canceled due to your delayed and irregular payment of monthly rent. The lease termination holds good from 20th February 2010, and hence I request you to vacate the premises within 1st March 2010.
I also request you to please make all your due payments towards the rent by 10th February 2010. I want the new tenant to live in this place so please vacant the same soon.