Termination letters are some of the most commonly used official letters. The principal purpose of the letter is to drop or terminate the employment of someone. So, these letters are written with precision. Those employees who do not follow the rules and regulations or the terms or conditions laid down by their employer. Also when the employee’s performance does not meet the required standards, thus letter can be written.
This termination can be used in most of the cases when you want to let go of an employee. This letter should be printed on the business’s letter pad and either mailed or handed over personally to the employee. Through this letter, the relationship between employee and employer is ended. Here are some basic tips with samples that will help you write simple termination letter for the poor performance of an employee.
Termination Letter Format Writing Tips
- The letter should be checked for any grammatical and spelling mistakes.
- No trace of disrespect should be there.
- Close the letter with a best of luck for the future.
- It should contain the details of what the employee was told at the termination meeting.
- The letter should convey to the employee the reason for termination of employment.
Termination Letter Format Template
Use our free Termination Letter Format to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: __________ (date of writing of the letter)
To,
__________
__________
__________
Subject: Receivers’ termination letter
Dear____________,
Despite repeated warnings and reminders, you have not improved your performance and your behavior with your colleagues. Hence, With deep regret, on behalf of our company______________, we have to announce that you are being terminated from your service with our business as a Field Manager.
You were a treasured part of this company. Therefore, it is a tough and harsh decision not only for you but also for us. As for your basic fund payments, we request you to collect it from the reception. It has already been delivered.
We hope that you will be able to bring about a change in your behavior and we sincerely wish that you will scale new heights.
Thanking you for your efforts in moving the company forward.
Wishing you luck in all your future endeavors.
Yours Sincerely,
______________
Name and Signature along with your position and company name
Sample Letter
From,
Rajesh Nagar,
Vice Chancellor,
GNU University,
Gujarat, India.
Date: 30th September 2017.
To,
Prajwal Singh,
Asst. Professor,
Department of Physics,
GNU University,
Gujarat, India.
Subject: Termination Letter for Asst. Professor Prajwal Singh.
Ref: Our Letter No…../Performance/…..dated ………..
Dear Prof. Prajwal,
Despite repeated warnings and reminders, you have not improved your performance and your behavior with your colleagues. Hence, with deep regret, on behalf of our company, we have to announce that you have been terminated from your service with our business as a Field Manager.
You were a treasured part of this company. Therefore, It is a tough and harsh decision not only for you but also for us. As for your basic fund payments, we request you to collect it from the reception. It has already been delivered.
We hope that you will be able to bring about a change in your behavior and we sincerely wish that you will scale new heights.
Thanking you for your efforts in moving the company forward. Wishing you luck in all your future endeavors.
Thanking you.
Yours faithfully,
Dr. Rajesh Nagar.
Vice Chancellor.
GNU University.
Gujarat, India.
Email Format Of Termination of Employment Letter
To:name@email.com
From:name@email.com
Dear Mr. /Ms________
Sub: Termination of Services.
Ref: Our Letter No___/Performance/________dated_____
Despite repeated warnings and reminders, you have not improved your performance and your behavior with your colleagues. Hence, With deep regret, on behalf of our company, we have to announce that you have been terminated from your service with our company as a Field Manager.
You were a treasured part of this company. Therefore, It is a tough and harsh decision not only for you but also for us. As for your basic fund payments, we request you to collect it from the reception. It has already been delivered.
We hope that you will be able to bring about a change in your behavior and we sincerely wish that you will scale new heights.
Thanking you for your efforts in moving the company forward. Wishing you luck in all your future endeavors.
Yours sincerely,
Dr. Rajesh Nagar.
Copy to: – Accounts Dept
Place________ Dated __________